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A Receptionist
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3 days ago257 views
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General Details
Description
Purpose of the Role
Report to the Tax Supervisor and the Financial Manager:
- The Receptionist is the first point of contact for every client, visitor and caller who interacts with the company.
- Beyond front-of-house duties, the Receptionist supports the firm's broader administrative and operational needs - managing calls and messages, assisting with scanning and filing, handling office shopping and groceries, making bookings and solving practical problems for the team and partners.
- This is a role that rewards friendliness, organisation and a genuine willingness to help.
- Matric.
- Post-Matric study or enrolment in a relevant qualification is actively encouraged and viewed positively.
- Prior reception or front-of-house experience preferred.
- Basic computer proficiency - email, scanning, printing and basic document handling.
- A second South African language, a strong advantage.
- Well spoken and articulate in English - clear diction, warm tone and professional manner on the phone and in person.
- Well-groomed and professionally presented at all times.
- Manage multiple tasks simultaneously - messages delivered, bookings confirmed, supplies ordered.
Report to the Tax Supervisor and the Financial Manager:
- Calls, Messages and Communication Transfer:
- Answer all incoming calls promptly and professionally.
- Transfer calls to the correct person or department efficiently.
- Take accurate, complete messages when the intended recipient is unavailable.
- Manage the reception email inbox where applicable.
- Visitor Reception and Refreshments:
- Greet all visitors, and offer refreshments to all visitors promptly upon arrival.
- Manage the refreshment station - stocked, clean and ready at all times.
- Ensure the reception and waiting area is clean, tidy and welcoming throughout the day.
- Office Shopping and Supplies:
- Handle and maintain the firm's shopping list, grocery, office supply and reorder supplies.
- Manage the petty cash or purchasing card for grocery and supply purchases.
- Source quotes for any larger purchase where requested by the Supervisor or Manager.
- Scanning, Filing and Administrative Support:
- Scan documents for the team and Partners as requested.
- Assist with physical filing, document organisation and archiving.
- Prepare and collate documents for meetings, client packs or presentations as directed by the team or Partners.
- Provide general administrative support to any department as directed.
- Bookings and Practical Problem-Solving:
- Make bookings and reservations as requested.
- Arrange practical services for the office or the Partners as required.
- Solve practical problems efficiently.
- Follow up on bookings and arrangements
https://www.jobplacements.com/Jobs/R/Receptionist-1292431-Job-Search-05-22-2026-10-35-00-AM.asp?sid=gumtree
Id Subtitle 1357724550
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Job Placements
Selling for 1 year
Total Ads4.90K
Active Ads4.90K
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