Personal Assi

Personal Assistant to the Owner

(Event Coordination, Office Management and Admin)**
Grimaldi’s Venues and Restaurants, Cotswold Downs Golf Estate, Hillcrest

Grimaldi’s Group is looking for a highly organised, confident, and efficient Personal Assistant to support the Owner with a strong focus on event coordination, office management, and administrative operations.

This role is ideal for someone who thrives in a structured environment, enjoys planning, and can keep a busy hospitality group running smoothly behind the scenes.

Key Responsibilities

Event Coordination

• Assist with event planning for all Grimaldi’s venues and estate activations
• Help prepare function sheets, supplier briefs, floor plans, and run sheets
• Liaise with clients, suppliers, and entertainment partners
• Track bookings, payments, deposits, and client communication
• Support on-site during major events when required

Office Management

• Manage calendars, emails, phone calls, schedules, and meeting preparation
• Maintain organised digital filing, shared drives, and office systems
• Keep staff records, rosters, and standard operating documents updated
• Assist with supplier accounts, statements, and basic reconciliations
• Oversee general admin processes across all venues

Administrative Support to the Owner

• Prepare correspondence, notes, meeting minutes, and follow-up actions
• Handle confidential information professionally
• Support daily operations with structured task management
• Assist with basic marketing admin like updating menus, notices, or scheduling posts
• Conduct research, gather quotes, and prepare summaries when needed

Requirements

• Minimum 3 years in office admin, PA work, or event coordination
• Excellent written and verbal communication
• Strong organisational skills with a high attention to detail
• Proficiency in Microsoft Office and Google Workspace
• Able to multitask and manage deadlines in a fast-paced environment
• Calm, professional, and confident dealing with clients and suppliers
• Hospitality or events experience is beneficial but not essential

Nice to Have

• Experience with invoicing or POS systems
• Basic design ability in Canva, Word, or Publisher
• Familiarity with HR admin or onboarding
• Experience assisting with social media scheduling or marketing support
• Comfort with creating checklists, procedure documents, or reports

Remuneration

• Market-related basic salary based on experience
• Staff meal benefit and onsite parking
• Growth opportunities within the Grimaldi’s Group

Interviews

Interviews will begin in January 2026.

To Apply

Email your CV and a short cover letter to mike@grimaldis.co.za with the subject line
Personal Assistant Application – Events and Admin.
Only shortlisted candidates will be contacted.