Mike Partis Ads | Gumtree Classifieds South Africa

Mike Partis

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Personal Assistant to the Owner (Event Coordination, Office Management and Admin)** Grimaldi’s Venues and Restaurants, Cotswold Downs Golf Estate, Hillcrest Grimaldi’s Group is looking for a highly organised, confident, and efficient Personal Assistant to support the Owner with a strong focus on event coordination, office management, and administrative operations. This role is ideal for someone who thrives in a structured environment, enjoys planning, and can keep a busy hospitality group running smoothly behind the scenes. Key Responsibilities Event Coordination Assist with event planning for all Grimaldi’s venues and estate activationsHelp prepare function sheets, supplier briefs, floor plans, and run sheetsLiaise with clients, suppliers, and entertainment partnersTrack bookings, payments, deposits, and client communicationSupport on-site during major events when required Office Management Manage calendars, emails, phone calls, schedules, and meeting preparationMaintain organised digital filing, shared drives, and office systemsKeep staff records, rosters, and standard operating documents updatedAssist with supplier accounts, statements, and basic reconciliationsOversee general admin processes across all venues Administrative Support to the Owner Prepare correspondence, notes, meeting minutes, and follow-up actionsHandle confidential information professionallySupport daily operations with structured task managementAssist with basic marketing admin like updating menus, notices, or scheduling postsConduct research, gather quotes, and prepare summaries when needed Requirements Minimum 3 years in office admin, PA work, or event coordinationExcellent written and verbal communicationStrong organisational skills with a high attention to detailProficiency in Microsoft Office and Google WorkspaceAble to multitask and manage deadlines in a fast-paced environmentCalm, professional, and confident dealing with clients and suppliersHospitality or events experience is beneficial but not essential Nice to Have Experience with invoicing or POS systemsBasic design ability in Canva, Word, or PublisherFamiliarity with HR admin or onboardingExperience assisting with social media scheduling or marketing supportComfort with creating checklists, procedure documents, or reports Remuneration Market-related basic salary based on experienceStaff meal benefit and onsite parkingGrowth opportunities within the Grimaldi’s Group Interviews Interviews will begin in January 2026. To Apply Email your CV and a short cover letter to mike@grimaldis.co.za with the subject line Personal Assistant Application – Events and Admin. Only shortlisted candidates will be contacted.

Hillcrest