Receptionist/Tender Clerk

Position: Receptionist / Tender Clerk

Location: Springfield, Durban

Reports to: Office Manager / Senior Engineer

Role Summary:

We are seeking a professional, organized and proactive Receptionist / Tender Clerk to provide front-of-house services and tender administration support for a consulting engineering firm. The role combines client interaction, office administration and assistance in preparing and coordinating tender submissions and procurement documentation.

Key Responsibilities:

Reception & Office Administration

Greet clients and visitors; manage reception, telephone, and general enquiries professionally.

Maintain meeting room bookings, visitor access, and meeting preparations.

Handle incoming and outgoing mail, couriers, and correspondence.

Manage office supplies and assist with photocopying, scanning, filing, and document formatting.

Maintain contact lists, databases, and ensure a tidy, professional reception area.

Tender Administration & Procurement Support

Assist with preparing tender documentation, forms, and supporting materials.

Coordinate input from engineers and subconsultants to ensure complete and compliant submissions.

Maintain tender registers, track deadlines, and manage version control.

Compile and format electronic or printed tender packages for submission.

Submit tenders via portals or physical delivery according to instructions.

Follow up on quotations, insurances, and company credentials.

Maintain organized records of bids, contracts, and tender documentation.

Support post-tender administration and assist with contract award paperwork.

Skills & Qualifications:

Certificate, diploma, or equivalent experience in administration or business.

1–2 years’ experience in a receptionist, administrative, or clerical role.

Experience in tendering or procurement within engineering/construction is an advantage.

Strong organization and time management skills with attention to detail.

Excellent written and verbal communication; professional telephone manner.

Proficient in Microsoft Office (Word, Excel, Outlook) and able to learn eTendering software.

Familiarity with document control, proofreading, and versioning.

Ability to work collaboratively and maintain confidentiality.

Personal Attributes:

Customer-focused, polite, and professional.

Proactive, reliable, and able to meet tight deadlines.

Accurate, methodical, and resourceful.

Positive team player with strong interpersonal skills.

Working Conditions:

Office-based role; occasional after-hours work may be required for tender deadlines.

May involve limited travel for tender submissions or client liaison.

Right-to-work documentation and background check required.

Salary: Negotiable, commensurate with experience.

How to Apply:

Submit your CV and a brief cover letter outlining relevant experience to hrrecruitment2983@gmail.com