Operations Administrator

A Full time position has become available in Montague Gardens for a Operations administrator. Job Spec: Assessing and delivering on clients needs Sourcing vehicles when required Daily utilization to ensure no duplications of rental agreements Pulling Reports tracking; fuel; insurance etc. Quoting Timesheets control for all casual staff (drivers) Fleet co-ordination Handling queries on invoices Liaise with workshop and claims Daily control of invoicing for adhoc hires Obtaining Purchase Orders from client prior to vehicle hires/ and/or after invoicing Monthly and daily invoicing to be completed according to strict deadlines Manage all clients that are self-insured ensure that letters are updated and accurate as well as submitting vehicle details upon hirers Dealing directly with insurance brokers ensuring vehicle has been placed on cover and/or removed etc. Routing and supervising drivers. MINIMUM SKILLS AND KNOWLEDGE REQUIRED : Completed Matric Certificate 5+ years experience in a similar industry Valid drivers license highly advantageous Proficient in the use of MS Office Strong written, e-mail and telephone communication ability the role involves external and internal communication Excellent communication skills BEHAVIOURAL DIMENSIONS REQUIRED : Positive assertiveness patience, persuasion and regular follow ups are required Ability to multi-task Calm under pressure Well organized, methodical, accurate Positive attitude Build working relationships with clients Team player Good telephone manner Ability to think ahead Ability to deal with staff fairly and appropriately Please send a message with your CV attached so it can be sent to head of recruitment.