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Expediting Coordinator
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1 day ago709 views
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General Details
Description
Key Responsibilities
1. Expediting & Order Management
- Drive on-time delivery of all customer orders and projects.
- Monitor, track, and prioritize orders, shipments, and projects to ensure deadlines are met.
- Coordinate expediting workflows across Stores, QC, Workshops, Buying, Goods Receiving, PrePackaging, and Dispatch.
- Manage source loading and collection lists (TIMS).
- Oversee delivery and collection lists, order confirmations, and order tracking.
- Manage loan, demo, and hire orders.
- Liaise with local and export customers via phone and email, providing regular status updates.
2. Supplier & Third-Party Coordination
- Liaise with Buying, suppliers, vendors, and third-party service providers to expedite production and delivery.
- Conduct regular follow-ups with third-party suppliers to ensure commitments are met.
- Coordinate transport containers and manage late return penalties.
- Import new sources and manage supplier onboarding requirements.
3. Dispatch, Transport & Fleet Management
- Oversee scheduling, staging, tracking, and reporting of daily dispatch activities.
- Ensure accurate packing, quality packing standards, and compliance with shipping instructions.
- Ensure all outbound paperwork (delivery notes, invoices, certificates, and signatures) is complete and accurate.
- Oversee administration and dispatch staff, including controllers and drivers.
- Monitor vehicle condition, fleet cards, fuel and maintenance budgets.
- Book vehicle services and manage annual permits.
- Manage vehicle tracking, random reports, and spot checks.
- Review and sign driver trip sheets and DGD documentation (Category 6 compliance).
- Monitor fines and manage vehicle insurance claims in coordination with the Asset and Waste Manager.
- Investigate and implement methods to reduce customer waiting times at dispatch.
4. Reporting & Systems Management
Prepare and submit regular operational and compliance reports, including:
- DOH & DOE reports
- DU waste management reports
- Safeguards reporting
- IMS stock takes variance reports
- Monthly KPI and PRT reports
- Fusion and OPT reports
- Creating and maintaining customer profiles
- Monitoring profile usage
- IMS IR.192 and SE.75 compliance
- Manage import documentation for all new and refurbished projectors.
- Ensure shipping, customs, and regulatory documentation is accurate and complete.
- Handle NCR claims and closures for isotope-related complaints.
- https://www.jobplacements.com/Jobs/E/Expediting-Coordinator-1262933-Job-Search-02-16-2026-00-00-00-AM.asp?sid=gumtree
Id Subtitle 1350009661
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Job Placements
Selling for 1 year
Total Ads5.12K
Active Ads5.12K
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5.12KTotal Ads
20.00MTotal Views
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The Business Operations Coordinator plays a critical role in enabling organisational effectiveness by supporting the rollout, standardisation, and ongoing quality assurance of structures and processes. The role ensures that frameworks, documentation, and ways of working are implemented consistently, maintained accurately, and adhered to in practice.Through a strong focus on structure, quality, and compliance, the Business Operations Coordinator reduces operational risk, supports performance, and enables the organisation to operate effectively in a fast-paced, performance-driven environmentDuties include:Structure & Process ImplementationEnsure the effective rollout, implementation, and maintenance of organisational structures, frameworks, and processes.Track implementation progress and provide clear, accurate status updates and reports to relevant stakeholders. Documentation Management & Quality OwnershipOwn the accuracy, completeness, and quality of all administrative, structural, and process-related documentation.Maintain audit-ready documentation aligned to approved standards, templates, and requirements.Conduct regular quality checks to ensure consistency, accuracy, and adherence to agreed frameworks. Compliance, Risk & Continuous ImprovementMonitor compliance with defined structures, processes, and standards, identifying deviations and escalation where required. Stakeholder Coordination & DeliveryCoordinate inputs from multiple stakeholders to ensure alignment with agreed processes and timelines.Manage multiple priorities and deliver high-quality outputs within tight deadlines.Agility & Performance ManagementAdapt quickly to changing priorities, requirements, and organisational needs while maintaining discipline, structure, and attention to detail Minimum Requirements:Bachelor of Commerce (BCom) – Management / Operations / Business / Project Management / AdministrationBachelor of Business Administration2–3 years of relevant experience
https://www.executiveplacements.com/Jobs/B/Business-Operations-Coordinator-1263748-Job-Search-02-18-2026-05-00-16-AM.asp?sid=gumtree
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