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PA / Administrator & Orders Liaison Officer
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8 days ago77 views
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General Details
Description
REQUIREMENTS
DUTIES
Salary: R negotiable dependent on experience
Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.
- 5-10 years of experience in administration, personal assistant and client liaison
- Ability to be the right hand to the Sales Director
- Excellent administration and time management skills
- Computer literate and excellent attention to details with checking of figures
- Professional and excellent communication skills both written and verbal
- Must have own vehicle and drivers license
DUTIES
- Right hand assistant with PA duties supporting the Sales Director
- Keep the Director updated on progress of all production orders ensuring deadlines are adhered to
- Liaison with Production Manager
- Professional communication with clients on deadlines, delivery etc.
- Use initiative if deadlines are delayed, liaising immediately with management
- Double check that orders are accurately documented and communicated
- Data management and checking of price and quantities that they are accurate
- Ensure all necessary documentation and approvals are completed
- Working at a fast pace with project coordination
- Assist in tracking project timelines and milestones with management
- General administration and any additional ad-hoc requirements required within the company
Salary: R negotiable dependent on experience
Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.
https://www.jobplacements.com/Jobs/P/PA-Administrator--Orders-Liaison-Officer-1242875-Job-Search-11-27-2025-04-31-28-AM.asp?sid=gumtree
Id Subtitle 1343165323
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Selling for 10+ months
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Key ResponsibilitiesWarehousing OperationsManage weekly cycle counts and coordinate monthly stock takes with production and support teams.Ensure the application of FIFO (First-In, First-Out) and Line-of-Sight (LOS) principles during stock storage and issuing.Investigate and report on stock variances, taking corrective action where required.Oversee the receipt, coding, and compliant storage of stock and ensure proper handling of non-conforming products and daily scrap removal.Collaborate with the Planning team to verify the receipt and issuing of goods, semi-finished components, and final products.Monitor and control damaged stock, investigate causes, and implement corrective measures.Ensure adherence to consignment stock procedures.Develop and maintain work instructions and stay current with inventory control technologies.Administration, Systems & ReportingEnsure the integrity and accuracy of all inventory-related data in SAP.Issue credit notes and maintain accurate records.Capture returned rotations, scrap variances, and updates on spreadsheets.Maintain proper document control and tracking systems.Ensure timely procurement of stationery, PPE, and other warehouse supplies.Complete all daily, weekly, and monthly health and safety checklists and report incidents promptly.ComplianceOperate within established controls and procedures to ensure process integrity.Identify and escalate departmental risks to management.Ensure full compliance with relevant regulations and internal procedures, particularly those related to health and safety.Maintain required documentation and reduce wasteful or irregular expenditure.Customer ServiceBuild and maintain strong relationships with both internal and external customers.Represent the department in meetings with key stakeholders.Address service issues promptly and professionally, aligned with company values and standards.Staff SupervisionEnsure that all team members have up-to-date performance agreements.Conduct quarterly performance appraisals and monitor individual and team objectives.Identify employee development needs and coordinate relevant training with HR.Address employee relations matters effectively and in accordance with company policies.Cost and Financial ControlContribute to the budget preparation process.Monitor and control departmental expenditure, ensuring alignment with financial policies and budgetary limits.Identify and implement cost-saving opportunities.Report on financial deviations to the Warehouse and Distributi
https://www.executiveplacements.com/Jobs/W/Warehouse-Supervisor-1218168-Job-Search-11-19-2025-00-00-00-AM.asp?sid=gumtree
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