Job Title: Fleet Controller

Job Title: Fleet Controller

Department: Operations / Logistics
Reports To: Operations Manager
Location: Gqeberha (Summerstrand)
Employment Type: Full-time

Closing Date: 3rd December 2025

Start Date: 3rd January 2026

email CV to dabasenterprise17@gmail.com

1. Job Purpose

The Fleet Controller is responsible for coordinating, monitoring, and managing the daily movement of company vehicles and drivers to ensure safe, efficient, and cost-effective operations. This role ensures compliance with company policies, road regulations, customer delivery schedules, and maintenance requirements.

2. Key Responsibilities

A. Fleet Coordination & Dispatch

Allocate, dispatch, and monitor vehicles according to daily schedules and customer requirements.

Ensure that all trips, routes, and loads are planned effectively to maximise efficiency.

Track live fleet movements using tracking systems (e.g., C-Track).

Manage trip sheets, job cards, and delivery documentation.

B. Driver Management

Brief and debrief drivers daily.

Ensure drivers follow company SOPs, road regulations, and safety standards.

Monitor driver behaviour (speeding, harsh braking, idling, route deviations).

Manage driver rosters, overtime, leave planning, and availability.

Assist in training, induction, and performance discipline where needed.

C. Compliance & Safety

Ensure all vehicles and drivers comply with legal and company requirements:

Licences, PDPs, medicals

COF, permits, insurance, logbooks

Conduct vehicle inspections (pre-trip, en-route, and post-trip).

Report and investigate incidents, accidents, and near-misses.

Maintain updated compliance records.

D. Vehicle Maintenance & Repairs

Schedule routine services, repairs, tyre changes, and breakdown support.

Log faults reported by drivers and ensure timely repairs.

Liaise with workshops, suppliers, and dealerships.

Maintain service history and ensure minimum downtime for all vehicles.

3. Minimum Requirements

Education & Qualifications

Grade 12 / Matric (essential)

National Diploma or Certificate in Logistics / Transport Management (advantageous)

Experience

2–3 years’ experience as a Fleet Controller / Fleet Administrator / Dispatcher

Experience with transport, courier, logistics, or FMCG operations

Experience using vehicle tracking systems is essential

Skills & Competencies

Strong organisational and time-management skills

Excellent communication and interpersonal skills

Ability to work under pressure and handle high-volume operations

Problem-solving and decision-making capability

Knowledge of road transport legislation and safety requirements

High attention to detail

Computer literacy (MS Excel, fleet software, tracking platforms)