Logistics Assistant

Job Title: Logistics Assistant
Industry: Hospitality (Hotels / Lodges / Game Reserves)
Location: South Africa

Job Purpose
To support the smooth and efficient coordination of all logistics, stock control, procurement deliveries, and supply chain operations within the establishment. The Logistics Assistant ensures that all departments receive the correct goods on time while maintaining accurate records and stock levels.

Key Responsibilities

1. Stock Control & Inventory

Assist with receiving, checking, and recording all incoming goods and supplies
Ensure stock is stored correctly according to health and safety standards
Conduct regular stock counts and report discrepancies
Maintain accurate inventory records (manual or system-based)
Monitor minimum and maximum stock levels

1. Receiving & Dispatch

Verify deliveries against purchase orders and invoices
Inspect goods for quality, quantity, and damages
Coordinate internal distribution of stock to departments (kitchen, housekeeping, maintenance, bar, etc.)
Assist with dispatching goods between properties if applicable

1. Procurement Support

Work closely with procurement and finance teams
Follow up on outstanding orders and deliveries
Assist with sourcing quotes where required
Maintain supplier documentation and records

1. Logistics Coordination

Assist in scheduling deliveries and collections
Liaise with suppliers and transport providers
Ensure timely movement of goods between stores and operational areas
Support logistics planning for events, functions, or peak seasons

1. Administration & Reporting

Capture delivery notes and invoices on the system
Maintain filing systems for all logistics documentation
Prepare basic reports on stock usage and deliveries
Ensure compliance with company policies and audit requirements

1. Health, Safety & Hygiene

Ensure all storage areas comply with food safety and hygiene standards (especially in F&B environments)
Follow Occupational Health & Safety (OHS) regulations
Maintain clean, organized, and secure storage areas

Minimum Requirements
Education
Grade 12 (Matric)
Certificate or Diploma in Logistics, Supply Chain, or Hospitality Management (advantageous)
Experience
13 years experience in a logistics, stores, or stock control role
Experience in hospitality environment (hotel/lodge) preferred

Key Skills & Competencies
Strong attention to detail and accuracy
Good organizational and time man