Procurement Officer

The company is seeking a proactive and detail-oriented Procurement Officer to oversee and

optimise our purchasing operations.

This is an exciting opportunity for a strategic thinker to ensure cost-effective procurement, maintain

strong supplier relationships and manage inventory.

Key Responsibilities:

• Manage the stock control function related to Food & Beverage, including scheduling and

receiving deliveries. Ensure back-of-house stock is well-maintained, neatly packaged, and

stored in designated areas. Declare and dispose of expired stock and minimise stock expiry.

• Oversee the issuing of back-of-house stock to front-of-house via the Restaurant Manager.

Ensure all stock issued is recorded and signed for. Maintain accurate stock requisition

registers and conduct daily stock reconciliations.

• Conduct month-end stock counts and random daily stock checks. Record all wastage and

breakages accurately in ClubMaster. Investigate stock variances and take disciplinary action

where appropriate. Submit variance reports to the Food & Beverage Manager.

• Monitor stock expiry dates regularly and rotate stock to minimise wastage. Ensure all wastage

and breakages are disclosed and disposed of before service begins each morning.

• Monitor stock levels daily to anticipate needs and maintain appropriate levels. Obtain

approval from the Food & Beverage Manager before placing orders. Liaise with suppliers to

confirm order receipt and keep accurate records of all orders.

• Verify that received stock matches the quality and quantity ordered. Maintain accurate

records of deliveries and report any discrepancies to suppliers for resolution.

• Follow the GRV (Goods Received Voucher) process for recording received stock. Ensure

proper packaging and storage. Submit the GRV, signed order sheet, and supplier delivery

note/invoice to the Club Accountant, and maintain accurate records.

• Ensure the company’s Cost of Sales (COS) targets align with SOPs, with a focus on cost

analysis across suppliers.

• Facilitate monthly meetings between suppliers and the Food & Beverage Manager to review

pricing and rebate structures.

• Prepare monthly sales reports for the Food & Beverage Manager for rebate tracking.

• Facilitate stock transfers in line with procedures, ensuring accurate recording and

accountability for stock movement.

• provide daily back-of-house stock reports, including issued stock, received/ordered/GRV

stock, stock transfers, and disclosed breakages/wastages.

Minimum Requirements:

• Matric certificate with a degree of diploma in purchasing /procurement or related

• 5 years in supply chain management – specific to food and beverage

• Computer literate in MS Office / Clubmaster / GAAP or related.

• Valid drivers licen