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Senior Creditors Clerk
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General Details
Location:
Advertised By:Agency
Company Name:People Dimension
Job Type:Full-Time
Description
1. Age Analysis review
• Prepare age analysis for monthly review.
• Follow up on outstanding items/queries with creditors and
ensure that they are resolved.
• Follow up on problem vendors.
• Year to date performance/workload tracking.
2. Approval of recons and journals
• Approve/review daily and monthly invoice journals and credit
notes.
• Approve/review weekly and monthly reconciliations.
• Approve/review weekly and monthly payment journals.
• Assist in solving with reconciliations that the creditors can’t.
3. Creditors Management
• Delegation of responsibilities between the various creditors.
• Ensure strict deadlines are met.
• Managing workload between different creditors.
• Ensure that SOPs are followed when capturing invoices, doing
recons and payments.
• Escalate supplier queries if necessary.
• Involved in the recruitment process of creditors as well as
onboarding procedures.
• Supervise and provide input on training and development
efforts.
• Employee wellness and motivation.
4. Fixed monthly expenses
• Ensure timely capturing of fixed monthly invoices.
• Double check monthly accruals needed.
• Capture monthly Wesbank Cards, Corporate Cards, Petty Cash
and Vodacom expenses as well as compiling reports for review
by CFO.
• Capture monthly on-charges.
QUALIFICATIONS
• Grade 12 (Matric Certificate).
• A tertiary qualification in Accounting Sciences will be advantageous.
EXPERIENCE
• A minimum of 5 year’s Accounts Payable experience.
• Previous Accounts Payable experience within the FMCG industry.
• Experience with Accounting Software (e.g SAGE, QuickBooks, Xero
etc.).
• Meat Matrix Software Experience will be an advantage
KNOWLEDGE REQUIRED
• Solid knowledge of bookkeeping and accounting principles, laws, and
regulations.
• Team management skills essential
SKILLS REQUIRED
• Effective communication skills – both verbal and written.
• Ability to meet strict deadlines and to work under pressure.
• Good problem-solving skills.
• Established proficiency in Microsoft 365 office suite with an emphasis on
MS Excel.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS80MDA5MzU3Mzk0P3NvdXJjZT1ndW10cmVl&jid=1299238&xid=4009357394
Id Subtitle 1124332870
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People Dimension
Selling for 2+ years
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KEY RESPONSIBILITIES include the following. Other duties may be assigned.
· Process all valid and approved creditor invoices to the correct branch and department;
· Accurate capturing of verified invoices in the accounting system in order to effect payment on
time and accurately to creditors;
· Perform 3-way match prior to processing and paying creditor invoices;
· Preparation of monthly creditor reconciliations for payment;
· Resolve supplier queries timeously and escalate when necessary;
· Notify of price increases;
· Notify of contract renewals;
· Agree invoice to rates per signed contracts;
· Maintenance of the supplier database;
· Maintain daily accurate filing;
· Completion of supplier application forms;
· Obtains relevant documents from supplier, like BEE certificate & bank account details etc.;
· Ensures all processes are followed;
· Assists creditors supervisor when and where necessary;
· Various ad-hoc tasks from time to time.
QUALIFICATIONS and EXPERIENCE: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Minimum 5 years relevant Accounts Payable experience;National Bookkeeping Diploma or other relevant qualification beneficial;Experience with working with multiple ERP systems;SAGE X3 experience beneficial;Good excel, word and written communication skills.
ATTRIBUTES:
Attention to detail and ability to work accurately and deliver quality outputs;Strong service delivery ethic;Good problem-solving skills;Ability to work under pressure and meet tight deadlines;Strong interpersonal, communication, influencing and relationship-building skills;Has a continuous improvement mindset;Must be willing to take on additional work and multi-task.
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Responsibilities:
Request commercial stop order deductions (TCF).Retrieve deduction request files from Aims.Extract different deduction requests from Aims reports and prepare them for submission to various institutions via email.Follow up on deduction requests distributed by Hyphen.Reconcile commercial stop order receipts.Request feedback from different institutions to support the deposits made into the CSO bank account (TCF).Perform a reconciliation between the deduction requests submitted and the feedback received from different institutions, ensuring that the feedback aligns with the amount deposited into the bank account.Update any differences identified through this reconciliation in Aims to ensure accurate reflection of receipts (TCF).Allocate deposits in FNB Deposit account and bank account journal(s).Investigate the system-generated exception report concerning deposits that couldnt be allocated in AIMS.Conduct monthly reconciliation between the bank statement and transactions allocated on AIMS (both system-generated and manual) to ensure completeness and accuracy.Prepare the journal to be posted to Sage.Calculate amounts to be refunded to policyholders (TCF).Process refund requests that have been received.Identify all Aims transactions related to the refund.Perform calculations based on the number and value of premiums received, taking into account any applicable premium increases.
Requirements:
Formal Education:
Matric with mathematics and accounting.
Technical/Legal Certification:
National diploma (an advantage).
Experience:
1 Year of finance experience (an advantage).Exposure to the insurance industry would be beneficial.A working knowledge of AIMS is preferred.
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Management reporting and reconciliations
Prepare management reports for allocated divisionsPresent management reports to financial manager, CFO and OPS managersMaintain and update BIC reports and ensure safe-keeping of filesAnalyse management reports for fluctuations and incorrect ratios and provide explanationsReview expenses posted to allocated division and comment/ flag irregular/ abnormal spending that will affect Nett profitAnalyse management cost reports for allocated division and send to senior managers monthlyAssist with queries from OPS managers relating to reporting
Property, plant and equipment, and Insurance
Prepare asset, liability, and capital account entries for all CAPEX transactionsPrepare and maintain fixed asset register on Pastel EvolutionGuide the assets verification bi-annually and ensure all company assets are accounted for and in working orderEnsure sound and efficient processes for CAPEX transactionsOversee insurance policy schedules and tie back to company assetsEnsure sound and efficient processes for maintaining the insurance schedules and insurance claims
Control accounts and month-end journals
Reconcile payroll liability control accounts monthlyReconcile PPE control accounts monthlyImport payroll journals once a month for all companiesPrepare depreciation journals monthlyPrepare provision journals monthlyPrepare divisional admin and management cost journals monthlyPrepare CIPC journals monthlyRaise invoices for intercompany cost monthly
Month-end checks and controls
Review and authorise the bookkeeping of companies within the GroupReview and authorise processing of finance clerks for your allocated division
Creditors and accounts payable
Oversee the creditors department with minimum of 4 team members reporting to the management accountantEnsure accuracy of financial entries as well as timeously payments to suppliersEnsure sound and efficient processes for creditors department
Taxes and Returns
Prepare and submit SARS returns for all companies via e-filingAssist with VAT verifications and all SARS related notices and correspondenceEnsure all SARS payments are made on timeAssist with provisional tax calculations bi-annually
BBEEE Reporting
Set up projects on Pastel and guide the accounts payable team to choose the correct projects when processing financial transactionsPrepare procurement spend report monthlyAssist with the drive to maximise our procurement spend t...
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Position: Admin Assistant
Location: Pretoria
Minimum Qualifications:
Matric
Roles and Responsibilities:
InvoicingProforma invoicingCreditsReserve material on NavisionAssist clients phoning the BranchConsignment StockSold A FrameStock TakePetty cash-capture slips and reconCredit Card-capture slips and reconTrucks- email weekly inspection sheets, capture slips and end of the month fuel recon and photos.Booking services, tyres or crane repairs for trucks.Forklift checklists weekly loaded into our OHS Folder on one driveBooking of service and any repairs for the forklift.Loading lists for material delivered to Elands for other BranchesControl of stock for Elands kept at our BranchChecking 720-day old stockPurchase ordersWritten off stockAd and Promo or Replacement slabsSHE Rep - all checklists, booking of services for fire equipment, booking courses if expired.Assist Branch Manager where neededAged AccountsUndelivered lists
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KEY FUNCTIONS
Assisting Executive Account Manager(s) by managing and providing superb back-end support in order to facilitate sales closure and operational support. To contribute in achieving and exceed margin by ensuring that all accounts are managed professionally and that you consistently deliver exceptional customer service to our clients.
EDUCATIONAL REQUIREMENTS EXPERIENCE/ PRACTICAL REQUIREMENTS:
Relevant Degree/Diploma (preferred);MatricMinimum 3-4 years IT Internal Sales Experience Sales & IT certifications (advantageous)Experience in IT Distributors and OEM’s Intermediate MS office suite (essential) IT Product knowledge
KEY PERFORMANCE AREAS
Manage all accounts information and always keep account information updated on CRMProvide all quotes to our partner base on products specified, ensuring that products and solutions are correctly specified, the prices quoted are accurate and the quote has a rapid turnaround time from request to releaseAssist in managing relationships with existing and new DST’s and OEM’sAssist with writing proposals and collating information and documents for tender submissionsProcess orders and deal with all associated coordination and paperwork, follow up on POD’s until completionLiaison with Finance (follow up on debtors, invoices etc), Logistics (stock availability, management of back orders etc) and projects (project status and deliverablesMonthly sales report
TECHNICAL COMPETENCIES:
Strong knowledge of the IT products and servicesAdvanced relationship building & networking skills at all levelsExcellent oral & written communication skills
BEHAVIOURAL COMPETENCIES
Confident & Assertive Results- Orientated Deadline driven Attention to detailAbility to persuade and influence Sales and Negotiation Skills Strict Confidentiality Effective CommunicationProfessional and mature business attitude Client Service Orientation Ability to manage expectationsAccountable and Reliable
COGNITIVE COMPETENCIES
Analytical thinkingAnalytical thinkingAbility to think big picture(strategic) and out of the box (creative)
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