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Admin Assistant
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2 years ago8241 views
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General Details
Description
Position: Admin Assistant
Location: Pretoria
Minimum Qualifications:
Matric
Roles and Responsibilities:
- Invoicing
- Proforma invoicing
- Credits
- Reserve material on Navision
- Assist clients phoning the Branch
- Consignment Stock
- Sold A Frame
- Stock Take
- Petty cash-capture slips and recon
- Credit Card-capture slips and recon
- Trucks- email weekly inspection sheets, capture slips and end of the month fuel recon and photos.
- Booking services, tyres or crane repairs for trucks.
- Forklift checklists weekly loaded into our OHS Folder on one drive
- Booking of service and any repairs for the forklift.
- Loading lists for material delivered to Elands for other Branches
- Control of stock for Elands kept at our Branch
- Checking 720-day old stock
- Purchase orders
- Written off stock
- Ad and Promo or Replacement slabs
- SHE Rep - all checklists, booking of services for fire equipment, booking courses if expired.
- Assist Branch Manager where needed
- Aged Accounts
- Undelivered lists
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zNTYwNDk4NDg5P3NvdXJjZT1ndW10cmVl&jid=1169459&xid=3560498489
Id Subtitle 1063580646
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Stratogo
Selling for 2+ years
Total Ads116
Active Ads116
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Responsibilities
Be the liaison/contact point between Asset Force and the Head OfficeDevelop a detailed database of all the parts required for maintenance and repair of all equipment in storesMaintain the database on a monthly basisWork with AF to ensure that all parts are loaded onto AF and that the parts are linked to the correct equipmentWork with AF to develop a part stock control functionalityDrive 3-monthly audits to ensure that assets are allocated to the correct storeWork with AF to implement an accurate asset transfer system to ensure that the correct location of an asset reflects on AF at all timesAdminister the transfer of assets on AFImplement processes for the stores, suppliers, and contractors to administer and track the movement of assetsDrive the creation of suppliers and contractors as asset locationsMonitor the progress of job cards on AF and alert when a job card is stuck in the process or there is any issue holding it backCheck that job cards are correctly loaded by a store before the contractor attendsCheck that the contractor has completed the on-site entries correctly before a job card is closedCheck that job cards have been invoiced correctlyDrive the training of stores, contractors, and suppliers, ensuring that all parties have the required knowledge to use the system correctly.Identify training needs of individual users as well as companies and arrange and deliver the required training in the most appropriate mannerIdentify shortcomings in AF functionality and work with AF to address itDo 2-monthly audits with all users on UI, UX, and functionality and report on feedback and suggestionsFine-tune the training material supplied by AF to suit specific stores, contractors, and suppliersEnsure that all completed job cards are invoiced timeously and that suppliers and contractors become used to the process and guide them to complete it in full and on timeMonitor all transactions on AF as they happenGenerate detailed reports on a weekly, bi-weekly, and monthly basis for all activities on AF. Also on issues, solutions, and suggestions.Ensure that Finance receives all invoicing and statements on time.Work with AF and Finance to create an automated process.Do spot checks on invoicing to ensure correctness and that the required authorizations are in place.Deal with issues and communication that are not accommodated in AF and work with AF to implement functionality to include them.Do spot checks on all users’ ability to use the system correctly.Implement an effective feedback channel for all users to report issues, and concerns and ask questions. Issues must be logged and traceable.Report to the Maintenance Manager with a ...
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KEY RESPONSIBILITIES include the following. Other duties may be assigned.
· Process all valid and approved creditor invoices to the correct branch and department;
· Accurate capturing of verified invoices in the accounting system in order to effect payment on
time and accurately to creditors;
· Perform 3-way match prior to processing and paying creditor invoices;
· Preparation of monthly creditor reconciliations for payment;
· Resolve supplier queries timeously and escalate when necessary;
· Notify of price increases;
· Notify of contract renewals;
· Agree invoice to rates per signed contracts;
· Maintenance of the supplier database;
· Maintain daily accurate filing;
· Completion of supplier application forms;
· Obtains relevant documents from supplier, like BEE certificate & bank account details etc.;
· Ensures all processes are followed;
· Assists creditors supervisor when and where necessary;
· Various ad-hoc tasks from time to time.
QUALIFICATIONS and EXPERIENCE: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Minimum 5 years relevant Accounts Payable experience;National Bookkeeping Diploma or other relevant qualification beneficial;Experience with working with multiple ERP systems;SAGE X3 experience beneficial;Good excel, word and written communication skills.
ATTRIBUTES:
Attention to detail and ability to work accurately and deliver quality outputs;Strong service delivery ethic;Good problem-solving skills;Ability to work under pressure and meet tight deadlines;Strong interpersonal, communication, influencing and relationship-building skills;Has a continuous improvement mindset;Must be willing to take on additional work and multi-task.
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Introduction
An IT expert company is looking for a Techhnical Support Engineer to service the Cape Town, Western Cape region.
Duties & Responsibilities
Responsibilities:
Candidate will receive internal training around technical best practices, CE tools and internal monitoring and reporting procedures and will take care of on-site IT hardware break/fix interventions (with remote assistance from the Technical team, if necessary).Candidate will be required to perform physical equipment audits at our client’s premises or in the datacenters.Depending on company requirements and your technical skills already identified, you may be asked to work on broader technical issues but such interventions will be guided by the technical teams.You will be required to work directly with the Service Desk Team and you will be assigned customer calls that are logged in your region and will have to report in real time, back to the Service Desk, on your maintenance activities through the tools at your disposal.You will be required to manage local spare parts and report back monthly on stock levels in the region.
Desired Experience & Qualification
Job Requirements:
Candidate must have a reliable vehicle and valid driver’s license.Minimum of 2 years’ experience managing server environments mandatory.Candidate must be willing to work after hours and weekends/ standby where required based on our SLA obligations with our clients.Knowledge in Server, Storage, and networking environments (Cisco, Dell/EMC, IBM, Lenovo X-series, HPE range).
Competences:
Broad understanding of IT operational related Technologies across server, storage, and networking.Must have experience in set-up and support of datacenter environments.Ability to communicate at a technical level with our clients and internal stakeholders.Broad generalist knowledge around Information Technology standards, operating systems, and technology trends.
Working conditions and environment:
Ability to work in a Hybrid setting.Ability to work well in a Team.“First Time Fix” Attitude.Our contractual Service Level Agreements are 24 hours a day, 7 days a week.Candidate will report to the Technical Manager.
Package & Remuneration
CTC R15 000.00 p/m
Petrol Allowance R2 000.00 p/m
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Responsibilities:
Request commercial stop order deductions (TCF).Retrieve deduction request files from Aims.Extract different deduction requests from Aims reports and prepare them for submission to various institutions via email.Follow up on deduction requests distributed by Hyphen.Reconcile commercial stop order receipts.Request feedback from different institutions to support the deposits made into the CSO bank account (TCF).Perform a reconciliation between the deduction requests submitted and the feedback received from different institutions, ensuring that the feedback aligns with the amount deposited into the bank account.Update any differences identified through this reconciliation in Aims to ensure accurate reflection of receipts (TCF).Allocate deposits in FNB Deposit account and bank account journal(s).Investigate the system-generated exception report concerning deposits that couldnt be allocated in AIMS.Conduct monthly reconciliation between the bank statement and transactions allocated on AIMS (both system-generated and manual) to ensure completeness and accuracy.Prepare the journal to be posted to Sage.Calculate amounts to be refunded to policyholders (TCF).Process refund requests that have been received.Identify all Aims transactions related to the refund.Perform calculations based on the number and value of premiums received, taking into account any applicable premium increases.
Requirements:
Formal Education:
Matric with mathematics and accounting.
Technical/Legal Certification:
National diploma (an advantage).
Experience:
1 Year of finance experience (an advantage).Exposure to the insurance industry would be beneficial.A working knowledge of AIMS is preferred.
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Head of Department: Support – Rneg – Pretoria
This leading supplier in the African continent is looking for a Head of Department: Support.
The ideal candidate will be involved in
Software application functionality
Suggest improvements in configuration and utilisation
Being involved with each person making sure they are doing what they can to the best!
What you will need:
Relevant degree or diploma in information technology
Min 5 years in support or related discipline
Experience in managing and coordinate personal.
Quick learner on software applications
Communication with client and pears is essential.
Experience in CIIMS will be adv.
Send your CV to marinda@prrrecruitment.co.za
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Position Summary
A Customer Service Agent is employed to perform a defined range of skilled operations within the required language range, usually within a range of broader related activities involving known routines, methods and procedures. Some discretion and judgement is required in the selection of equipment, services or contingency measures and within known time constraints. Within this team, this role is predominantly taking inbound calls and/or inbound emails and solving simple customer queries or creating cases to be handed over to a Case Manager.
Duties and Responsibilities
Receive calls and answer customer email queries in fluent GermanUse common call centre telephone and computer technology.Enter and retrieve data.Work and build relationship in a team consisting of local and international staff members at different locationsManage their own work under guidance.Use multiple technologies such as telephony and internet services.Follow occupational health & safety policy and procedures.Communicate in a customer contact centre.Work in a customer contact centre environment.Respond to inbound customer contact.Conduct outbound customer contact.Use basic computer technology with at least intermediate skill level.Use an enterprise information system.Provide excellent quality customer service.Send and retrieve information over the internet using browsers and email.Manage work priorities and professional development.Manage workplace relationships in a contact centre.Use multiple information systems.Manage customer relationships.Assist in providing solutions to customers and staff.Open service requests that must be referred to the country Customer relations Centre (CRC) – ask all the relevant questions so that the CRC Case Manager can start working on the case without contacting the customer again.
Requirements
SA citizen, permanent residence or qualifying for a work permit (e.g., Spousal permit) for South Africa.Fluent (speak, write, and read) in both German & English.
Education and Experience
Completed Matric / Grade 12 or equivalent with a minimum of one-year customer service-related experienceCommunicates both verbally and in written correspond...
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