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Office Administrator
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General Details
Location:
Advertised By:Agency
Company Name:CLS Human Capital Specialists
Job Type:Full-Time
Description
OFFICE ADMINISTRATOR
Introduction:
A MedTech company-based Pretoria and specialising in the manufacturing, development and selling of hearing aid software is seeking an energetic and creative Office Administrator with at least 2 years’ experience to join their team.
Job purpose:
Manage office facilities and ensure a safe and effective working environment in the company.
REQUIREMENTS
Minimum education (essential):
- National Senior Certificate
Minimum education (desirable):
- Diploma in Hospitality Management or Office Administration
Minimum applicable experience (years):
- 2 years
Required nature of experience:
- Office Administration
- Procurement of office equipment, consumables
- Catering
- Supplier liaison
- Facility management
- Housekeeping
- Hospitality background would be beneficial
- Health and Safety
Skills and Knowledge (essential):
- Computer literate
- Dealing with upset individuals
- Respond to employee problems or complaints
Other:
- Own transport would be required.
- All travel for business purposes will be claimed back from the company.
Working hours:
11:00 - 20:00. Monday-Friday.
COMPETENCIES
Essential Competencies:
- Thinking Positively
- Showing Composure
- Valuing Individuals
- Meeting Timescales
- Checking Things
- Managing Tasks
- Producing Output
- Taking Action
Important Competencies:
- Examining Information
- Developing Expertise
- Adopting Practical Approaches
- Generating Ideas
- Interacting with People
- Establishing Rapport
- Articulating Information
- Making Decisions
- Embracing Change
- Inviting Feedback
- Understanding People
- Upholding Standards
KEY PERFORMANCE AREAS, WEIGHTS AND OBJECTIVES
Office Support 25%
- Order and purchase consumables in line with budget.
- Order stationary as required in line with budget.
- Keep slips and invoices of all purchases and provide it to the Office Manager.
- Receive and manage Hearing Hub office orders and deliveries.
- Assist with the onboarding and off-boarding process in the Hearing Hub.
- Stand-in for Office Manager when absent or on leave.
Housekeeping...
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Id Subtitle 1157182141
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CLS Human Capital Specialists
Selling for 2+ years
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ROLE PURPOSE
To effectively provide the General Manager and Sales & Service team with sales and service information to enable informed decision making and achievement of sales and service objectives. Responsible for the upkeep and updating of the new Customer Relations Management (CRM) systems. Assist the General Manager with the upkeep of the office in line with the mandate of the General Manager ‘s Exco reporting.
KEY RESPONSIBILITIES include the following. Other duties may be assigned.
Ensures availability of accurate and up to date client information.Consolidation of all reports from various departments.Work with the Data Analyst team to prepare reports for the GM.Create models for Sales Administration focus and interpretation of the data using MS Excel models.Manage the General Manager’s office by providing administrative and secretarial support.Prepare minutes for the weekly Sales Business Review meetings.Responsible for the upkeep and updating of the Customer Relations Management (CRM) systems to ensure the information is up to date and accurate to produce insightful reports.Develops and implements administrative procedures to support sales and service.Provides sales and service-related information as required based on sales and service activities and current portfolio data.Provides specific client information/reports to the sales team through analysis of client data.Provide reports on the performance of the regional sales teams on achievement against targets on a monthly basis.Extrapolates information from the system to support budget compilation and determination of revenue targets.Responsible for stationery, housekeeping, and cash sales.Assist and work in conjunction with Financial Administrator from time to time.To provide administrative and secretarial support to the Sales Manager.Some staff supervision.
Cost Management
Provides input into the compilation of the regional sales and service budget for determination of revenue targets.
MINIMUM QUALIFICATIONS, EXPERIENCE and KNOWLEDGE:
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Matric (Grade 12) with a Diploma in Information Technology/Marketing Management /B Degree preferredAt least 3 years’ experience in sales administrationAdvanced Excel skillsExcellent command of the English languageMust have excellent communication and interpersonal skillsMust pay attention to detailMust be focused on achieving resultsMust be a team player
Must have business acumen and be able...
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KEY FUNCTIONS
Assisting Executive Account Manager(s) by managing and providing superb back-end support in order to facilitate sales closure and operational support. To contribute in achieving and exceed margin by ensuring that all accounts are managed professionally and that you consistently deliver exceptional customer service to our clients.
EDUCATIONAL REQUIREMENTS EXPERIENCE/ PRACTICAL REQUIREMENTS:
Relevant Degree/Diploma (preferred);MatricMinimum 3-4 years IT Internal Sales Experience Sales & IT certifications (advantageous)Experience in IT Distributors and OEM’s Intermediate MS office suite (essential) IT Product knowledge
KEY PERFORMANCE AREAS
Manage all accounts information and always keep account information updated on CRMProvide all quotes to our partner base on products specified, ensuring that products and solutions are correctly specified, the prices quoted are accurate and the quote has a rapid turnaround time from request to releaseAssist in managing relationships with existing and new DST’s and OEM’sAssist with writing proposals and collating information and documents for tender submissionsProcess orders and deal with all associated coordination and paperwork, follow up on POD’s until completionLiaison with Finance (follow up on debtors, invoices etc), Logistics (stock availability, management of back orders etc) and projects (project status and deliverablesMonthly sales report
TECHNICAL COMPETENCIES:
Strong knowledge of the IT products and servicesAdvanced relationship building & networking skills at all levelsExcellent oral & written communication skills
BEHAVIOURAL COMPETENCIES
Confident & Assertive Results- Orientated Deadline driven Attention to detailAbility to persuade and influence Sales and Negotiation Skills Strict Confidentiality Effective CommunicationProfessional and mature business attitude Client Service Orientation Ability to manage expectationsAccountable and Reliable
COGNITIVE COMPETENCIES
Analytical thinkingAnalytical thinkingAbility to think big picture(strategic) and out of the box (creative)
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Introduction
A leading company in the Financial sector is looking for an Office Portfolio Administrator Manager to join their company based in Olympus, Pretoria East.
Duties & Responsibilities
Supervise and support Executive Client Portfolio Administrators in an office environment with executive duties to include, but not limited to:Understand, execute and manage intermediary services as defined by the FAIS act.Receive and execute tasks and instructions via email, electronic voice and telephone;Prepare reports and correspondence, typing, data capturing and CRM;Maintaining client relationship, liaison via email telephone etc;Liaison with service providers, instructions to and management of their execution;Keeping and execution of minutes, in meetings, conference calls or in client consultation;Review and maintain ongoing instructions and client portfolios;General influence to maintain a professional office environment
Desired Experience & Qualification
Matric QualificationA relevant bachelors qualificationUnderstanding of economics, financial markets, income tax and accounting;Knowledge of insurance and investment administration and understanding of regulation;Minimum 3 years experience in a similar management role.Computer literacy (MS Office), understanding of CRM systems, swift accurate typing skills;Afrikaans and English with good communication, verbal and writing skillsDriver’s licence and own reliable transport
Personal competencies
Tactful, patient, group orientated team player, methodical, detail conscious, accurate and tidy;Able to operate independently;Results orientated, energetic, productive and able to show initiative;Ability to prioritise activities and adjust effectively;Manage difficult situations calmly, with optimism and be resilient under pressure.
Package & Remuneration
Market related.
Interested?
Please mail your CV to hr1@peopledimension.co.za
Shortlisted applicants will be contacted within 2 weeks, if you do not hear from us by then your application for this position was unsuccessful, but you have been added to our database for future vacancies.
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An exciting opportunity to be an innovator at a growing consultancy firm. The ideal candidate should have more than 10 years experience in a professional services/IT consulting environment, together with a tertiary qualification.
Qualifications and Experience:
Degree/Honours/MBA10 years experience in a similar roleAbility to lead and drive the business development teamIncrease revenue through innovation, creativity and learned experienceForm part of the Executive team that makes business decisions
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zNDA2MjA5ODM1P3NvdXJjZT1ndW10cmVl&jid=1503260&xid=3406209835
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Qualification: BEng Industrial Engineering / BEng Mechanical Engineering (Experience 0-2 years)
Qualities needed:
1. Self Driven
2. Deadline Driven (Required in automotive world)
3. Very strong organizational
4. Well-Developed interpersonal Skills
5. Administrative skilled
6. Computers Skills (Microsoft Office)
Core Activities:
• Assist timing plans & Gantt charts
• Assist process improvements (factory optimisation, cycle times, packaging, ergonomics etc.)
• Assist with process integration (Developing new product supply chain and process flow)
• Maintain the BOM’s on ERP system
• Assist with new project floor layouts and optimization
• Assist with new project part approval process (PPAP) which includes FMEA’s, Control plans etc.
• Structural Designs and Strength Calculations (Basic knowledge)
• Drive PCR Platform (Continuous improvements, Corrective actions etc.)
• Cost saving - Bins, Process, Floor space, Tools,
• Developing standard operating procedures
• Developing part packaging instructions
• Develop OK-NOK documentation
• Sub-supplier management
Bonus Requirements:
• AutoCAD (2D Layouts)
• Catia V5
• Solidworks
• Knowledge of Syspro (ERP system)
• SQL Programming
• Manufacturing environment experience (Sheet metal)
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS80MjIxMDcxNzY1P3NvdXJjZT1ndW10cmVl&jid=1268600&xid=4221071765
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Business Consultant
Position: Full time, Hybrid (Office based)
Location: Pretoria
Please send your latest CV to Michelle - kindo.m@abcworldwide.com
COMPANY PROFILE
Our client is one of the largest South African FX intermediaries, and they are proud that some of the biggest names in Financial Services have chosen them as their preferred foreign exchange provider. In addition, they give their clients access to the best pricing and service available in the market.
They offer expert advice coupled with fast, reliable, and secure currency transfers with preferential exchange rates, so that your money goes further. Our client is licensed by the FSCA as an authorized Financial Services Provider and authorized by the SARB to act as a Foreign Exchange Intermediary.
About the role
This role is for a business consultant that will focus on the Wealth industry and assist financial advisors, asset managers and other financial institutions, and their clients, to move funds in and out of South Africa.
Key Responsibilities
Delivery of both annual and monthly sales targets in coordination with the company´s sales strategy to ensure sustainable growth and business developmentLead and develop relationships with key clients to build long term sales opportunities and an effective distribution network of regional contacts and influencers in the foreign exchange marketMaintains, influences, and develops senior level relationships with all key FX Partners and introducing advisors for business development opportunitiesDevelops and maintains a strong business pipeline for Regional Accounts and expands on activitiesResponsible for generating and closing a consistently high level of sales opportunities with clients by identifying needs, developing FX relationships, and providing appropriate FX solutions and servicesAssisting Introducing Partners and Corporate Clients from the point of enquiry to trade completion by facilitating registration, gathering KYC documentation, and managing the client to the point of trade readiness
Core Competencies
Adhering to good practice and ethical Principles and ValuesDemonstrates consistent usage of ethics and values; raises potential violations in othersDelivering results and Meeting Customer ExpectationsModifies approach in the face of new demands and helps others (both internally and externally)Supports change initiatives, adjusting their actions appropriately when presented with additional informationDemonstrates ability to relate well to people at all levelsMakes timely decisions and accepts accountability for own actions...
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