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HC: Shared Services Specialist (12 months Fixed Te
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General Details
Location:
Advertised By:Agency
Company Name:Dalitso Holdings
Job Type:Contract
Description
- To establish the Human Capital Shared Services function, with the purpose of improving human capital service delivery, by reducing fragmentation, overlap, duplication and overall costs through standardisation and continuous HC process improvements.
Responsibilities of the Role:
- Establish end-to-end people management processes and provision of day-to-day human capital operational support to ensure high level customer satisfaction and quality service delivery to the business
- Develop a system to manage the timeous processing of all appointments, allowances, salary changes, contracts, exits, invoices, claims, etc.
- Design and implement workflows, protocols and plans (i.e. payroll internal control data, document management workflows, master data business continuity plans, human capital services workflows, system change controls, employment equity data etc.) for process efficiencies and effectiveness of controls
- Design and implement an electronic record and database administration system for all human capital records and ensure compliance with relevant legislative protocols
- Design and establish a personnel filing system with electronic archiving capability
- Introduce a database management best practice (i.e. digital creation, maintenance,
- access, retrieval, disposal, etc.) and a system of communicating human capital
- policy/procedure changes and updates
- Establish and implement the human capital contact service desk functionality with
- the organization and develop the requisite processes
- Design and implement digital reporting and data analytics solutions to enable
- informed and swift decision-making
- Manage delivery of approved projects within time, cost and quality. 2.14 Manage tracking and reporting of service delivery in the HR Shared Services Team according to agreed KPI’s/SLAs and other measures agreed to.
- Design reporting framework and compile Human Capital reports to ensure
- Develop and implement Human Capital Shared Service’s framework/model and operational plan.
- Lead, manage and develop the HC Shared Services team ensuring an integrated approach to service delivery and collaboration with the HR Systems & HCBP Team and the HC Centre of Excellence
- Conduct as-is analysis of human capital administration processes, recommend and implement appropriate solutions
- Establish and implement innovative digital platforms/systems to manage human capital administration services in the organisation and ensure technology is optimised to best meet HR Shared Services and customer requirements.
Qualifications and Experience:
- Bachelor’s Degree in Human Resources, Administration, Social Science or relevant
- Project Management qualification and experience
- 8 years’ operational experience in HRIS, Payroll, A...
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Id Subtitle 1138426710
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Dalitso Holdings
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Job Description/Duties:
· Administer the recruitment process:
o Posting and managing job posts.
o 1st line screening of CV’s.
o Preparing interview packs.
o Arranging interviews to fit the schedule of the various managers involved.
· Maintain an effective filing system.
· Issuing / Capturing of Leave forms.
· Company vehicle administration:
o Completing documentation for any vehicle insurance claims when necessary.
o Keeping track of licensing requirements of the vehicles.
o Completing and submitting documents for renewal/re-registration of vehicles.
o Checking tracker reports for irregularities.
· Perform all general related administrative duties as required.
· Assist with completing variety of legislative documents such as EE reports, DoL audits.
· Keep all employee records up to date, and files completed.
· Assist with the implementation of Organization development initiatives (Catalytic coaching, employee surveys etc.)
· Assist with research w.r.t. training requirements of staff members as they are identified.
· Ensure employee data is accurate on the HR system and regularly maintained, identify shortcoming on the system and initiate action to improve.
· Communication with staff members to ensure they keep to the core values of the business.
· Ad hoc duties on a day to day basis.
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Processing all input data of payroll on SAGE;Clearly understanding the system and administration requirements;Knowing and understanding the company policies for administration and adhere to them;Ensuring that all employees have their files;Ensuring that all limited duration of employment are signed;Ensuring that all core employees have signed a contract of employment as permanent employees;Ensuring that all new employees are having bank accounts and assisting them to open bank accounts if they do not have; Make accurate head counts of employees on SAGE payroll system;Add new employees on SAGE payroll system for the current processing period;Ensure that processing dates on SAGE System are correct;Ensuring that all hours are correctly dated and recorded on SAGE and they are also signed by line manager before payroll;Overseeing that all employees have been paid;Responsible for the SAGE payroll to run smoothly without delays every month;Assist any payroll queries with the payroll manager on time;Print pays-lips on SAGE payroll system and distribute them to line managers for all employees;Conduct audits of wages costs and wages pay out by reconciling monthly costing, checking for duplicates and unallocated wage packets;Ensuring that all annual and sick leaves updated accordingly;Responsible for any changes made on SAGE, medical aid tables received from Medical Aid Scheme;Recommend measures to help protect workers from potentially hazardous work methods, processes, or material;Calculate payroll deductions by accurately using SAGE and process payroll to meet preset requirements;Submit reports on payroll activities for the month;Verify and submit timekeeping information for accurate and efficient payroll processing;Manage payroll data entry and processing for employees to comply with predetermined company guidelines;
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Proficient in ExcelMust be SAGE Payroll system literateRelevant tertiary qualification (Human Resources, Payroll)MS Office literacy5-10 years experience Must preferably reside Pretoria
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