CREDITORS CLERK

Invoice and Payment Processing

• Process invoices and credit notes:

Accurately record and process supplier invoices and credit notes received from various departments.

• Match documents:

Verify invoices against purchase orders and delivery notes to ensure proper authorization and cost allocation.

• Prepare payment runs:

Prepare and process supplier payments, ensuring they are made in line with agreed-upon terms and deadlines.

• Issue remittance advice:

Send remittance advices to suppliers after payment is completed.
Reconciliation and Financial Records

• Reconcile the creditors ledger:Maintain and reconcile the creditors ledger on a monthly basis.
• Reconcile balance sheet accounts:Perform monthly reconciliations of balance sheet accounts.
• Maintain financial records:Keep accurate, organised, and up-to-date filing of supplier documentation, both electronic and hard copy.

Supplier and Query Management

• Address supplier queries:Promptly handle and resolve any queries or discrepancies from suppliers.
• Monitor supplier accounts:Track supplier accounts to prevent overdue payments or duplicate payments.

Month-End and Auditing Support

• Assist with month-end procedures:Support the month-end closing process by preparing accruals and reports.
• Assist auditors:Provide documentation and respond to queries from internal and external auditors during year-end audits.

Additional Duties

• Liaise with other departments:Communicate with procurement and operational teams to resolve invoice discrepancies.
• Data entry:Capture creditor master data and process accounting transactions.
• General administrative tasks:Perform various general administrative and bookkeeping duties related to accounts payable.

• BPO System Knowledge would be an advantage