Creditors Clerk

Overview 

The Creditors Clerk is responsible for ensuring that supplier accounts are accurately processed, reconciled, and paid on time. The role requires attention to detail, the ability to handle a high volume of transactions, and a proactive approach to resolving queries.

Minimum Requirements

• Matric / Grade 12
• Further accounting/finance qualification (advantageous)
• 3+ years’ experience in a creditors/accounts payable role
• Proficiency in Microsoft Excel, Outlook, and an ERP system

Job Responsibilities

• Match supplier invoices with purchase orders, delivery notes, and authorisations.
• Accurately capture invoices into the accounting system
• Allocate general ledger accounts and ensure correct VAT treatment.
• Reconcile supplier statements to invoices on a monthly basis.
• Prepare and process payments to suppliers according to agreed terms.
• Ensure monthly accounts (e.g., utilities, rentals, services) are received, processed, and settled on time.
• Monitor and follow up on outstanding invoices and statements.
• Maintain an organised creditors filing system (electronic and hard copy).
• Respond promptly to supplier queries and maintain professional relationships.
• Assist with reconciliations related to transporters, rentals, and retailer fuel vouchers.
• Manage the shared creditors email inbox and ensure queries are actioned.
• Support the finance team with ad-hoc duties and provide cover when required.

Competencies: (Knowledge, skills and attributes)

• Strong numeracy and accuracy skills.
• Excellent attention to detail and problem-solving ability.
• Ability to work under pressure and meet deadlines.
• Good organisational and time management skills.
• Strong interpersonal and communication skills (written and verbal).
• Team player, but also able to work independently