Stock Controller & Costing Clerk

Job Description

The Stock, Costing & Parts Controller is responsible for the accurate control of stock, parts, and vehicle/job costing, ensuring all stock movements, labour, and parts are correctly recorded, costed, and processed in Pastel, while maintaining confidentiality and compliance with company procedures.

Key Responsibilities

Stock Control & Inventory Management

• Maintain accurate stock levels and take full responsibility for all stock in the Stock Room.

• Ensure the Stock Room is kept tidy, organised, and compliant with regulations.

• Conduct monthly stock takes.

• First check available stock before ordering any parts.

• Order parts using the relevant Sales Order number as the Supplier order reference.

• Buy stock at the best possible price and follow up on outstanding orders.

• Ensure there is always a Stock Controller present in the Stock Room.

• Identify slow-moving or dead stock and ensure it is not replaced.

Stock Processing & Documentation

• Book all parts in and out through Pastel.

• Create a Goods Received Note (GRN) for every part received.

• Only issue GRNs once parts have been physically received or their exact location is confirmed.

• Record the GRN number and Pastel part number on every Supplier Invoice.

• Keep Pastel updated immediately after receiving stock.

• Prepare Returns & Debits (R&Ds) for all parts to be cr
  

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