Engineering workshop Administrator

Job Description:

The Engineering department has a vacancy for an attentive to detail, process-driven and organized individual to join their team as a Workshop Administrator, mainly focused on assisting with administration for the Electrical workshop. The position requires someone who is able to work in a fast paced, demanding and pressurized environment. The successful candidate will report directly to the Electrical Manager.

Responsibilities will include, but are not limited to:

• Managing email requests and correspondence
• Managing telephonic requests and correspondence
• Processing of quotations and invoicing for repairs, maintenance, parts and tools
• Ordering parts and spares from the internal stores
• Liaise with suppliers regarding quotations and orders
• Filling and record keeping as it relates to the department
• Assisting with CWorks maintenance system, assigning and distributing requests as instructed by Manager
• Manage the office, and assist with the flow of tasks and responsibilities
• Assist Manager with adherence to relevant safety requirements
• Assist Manager with overtime planning
• Any other tasks including administrative functions such as completing timesheets, reports as agreed with the Electrical Manager, suited to this level of responsibility

Qualifying Criteria

• Minimum Grade 12 education or equivalent
• Relevant administrative qualification or diploma
• Experience in a maintenance/engineering administration role
• Minimum of 5 years relevant working experience in a similar role
• Computer literate (MS Word, MS Excel, MS outlook)
• Strong administrative ability
• Knowledgeable on the Occupational Health & Safety Act
• Sound communication skills (understand, read and write English)

Qualifying Attributes:

• Hard working and self-motivated
• Good interpersonal skills
• Display a professional work approach
• Time management and organizational skills
• Result-driven
• Logical and detail orientated
• Ability to work independently and with minimal supervision
• Excellent standards in execution
• Commitment to a strong business ethic and integrity
• Attention to detail and accuracy

Other Information:

Job title:

Workshop Administrator

Reporting to:

Electrical Manager

Job type:

Permanent position

Benefits include

· Provident fund

· Medical aid – hospital plan

· Life cover at 4x annual salary

· Funeral cover

· 15 x paid leave days per annum

· Long service leave after five years of employment

Standard hours

07h30–17h00: Monday – Thursday

07h30–16h00: Friday

May be required to work overtime as per oper