Group Workshop Buyer / Procurement

Responsibilities / Procedures

Definition:

Procurement is defined as sourcing, negotiating, and buying of goods, materials and services to meet the Company’s operational requirements.

Overall Purpose of the Role:

Purchase goods, materials and services to ensure that the company operational needs are met, taking into account price, quality and delivery and to ensure continuity of supply.

Key Responsibilities:

1. Purchase goods, materials, components in line with specified cost, quality and delivery targets.

2. Support the purchasing function and other relevant departments and communicate any supply problems which may impact on business operations.

3. Monitor and advise on any issues which present risk or opportunity to the organisation.

4. Provide analysis on costs, new and existing and review cost reduction activities.

5. Updates as and when required for management.

6. Work closely with others in the procurement function and review opportunities for continuous improvement and business improvements.

7. Negotiate prices and terms of business with suppliers and review opportunities to make business savings utilising negotiation and procurement best practice tools and methods.

8. Prepare and raise purchase orders and order schedules.

9. Contact suppliers to resolve price, quality, delivery or invoice issues.

10. Maintain schedules of stock/ stores inventory.

11. Follow-up on EFT payments to suppliers.

12. Maintain open communication to all requestees of goods and services.

13. Manage and plan the procurement driver and vehicle.

14. Consolidate part collection and drop offs/ minimise unnecessary trips.

15. Adopt “correct” part collected “one time” mentality.

Self-Management:

1. Assertive, resilient and welcomes change.

2. Proactively contributes to the team.

3. Good communication, negotiation, interpersonal and influencing skills.

4. Able to manage time effectively, prioritise tasks timeously.

Procedures:

1. Planning purchases with the Workshop Manager, working within a timeframe.

2. Sourcing the item required from at-least 2 to 3 different suppliers.

3. Price & quality Comparisons.

4. Negotiating discounts.

5. Creating a Purchase Order with the correct fleet codes once the quotation has been finalized.

6. Forwarding Purchase Orders to the respective supplier advising the ETA of when the item should be ready for collection or delivery.

7. Query Price Discrepancies with the supplier should need to be.

8. Receiving the item & signed delivery note.

9. Attaching the Purchase Order, Signed Quotation, Signed Delivery Note, Credit Note & Tax Invoice made out to the respective entities.

10. Hand over the complete document pack to the Workshop Administrator for Processing.

Kindly email CV to: accounts@zungucivils.co.za