Office Administrator

Job Description

• Daily update of cashbooks for various entities
• Ensure bank accounts are linked where possible and timeously captured
• Ensure all invoices are processed
• Monthly balance sheet recons to be prepared by the 20th monthly
• Ensure compliance with the company tax submissions and that submissions are done timeously to avoid any penalties and interest.
• Present the client with regular updates and weekly feedback on the companies financial position and performance.
• Ad hoc responsibilities as requested from time to time.
• Reconcile supplier accounts from time to time and after accounts are finalised,

Perform responsibilities as requested by the client from time to time. This will include but is not limited to:

• Go to branches to collect cash and supporting documents.
• Keep the accounting records up to date and provide a weekly update to the Managing Director.
• Be capable of loading payments, take accountability and responsibility by understanding what is being paid, which account it gets allocated to, and interrogate payments. Be in a position to provide feedback on payments. Ensure the accuracy of payments to prevent risks of duplication and mistakes.
• Prepare and submit all statutory returns (i.e. VAT returns, PAYE, COIDA, UIF submissions, payroll, EMP 501)
• Be proficient on various accounting systems including Sage One and Xero
• Prepare financials using either Caseware or Draftworks
• Assist with various client accounts from time to time
• Manage the companys payroll and ensuring confidentiality is maintained at all times

Key Attributes

• Display leadership qualities
• Be trustworthy and reliable
• Be able to work independently
• Be proficient in excel
• Be punctual and ensure discipline is maintained at all times.

Qualifications

• Valid driver's license
• Relevant financial qualifications
• Grade 12
• 5 years and more experience
• Computer Literate: Sage one and Xero

Salary - Between R10 000 - R12 000 per month depending on experience.