Executive Assistant to the CEO

1. Role Overview

The Executive Assistant (EA) will provide high-level administrative and strategic support to the CEO. This role ensures the CEOs time, priorities, and communication channels are optimally managed. The ideal candidate is exceptionally organized, proactive, emotionally intelligent, and able to operate at the fast pace required to support a high-performing CEO.

2. Key Responsibilities

• Manage and optimize the CEOs calendar, schedule, and daily workflow.
• Handle professional and personal administrative tasks as required.
• Screen, prioritize, and manage the CEOs inbox and communication channels.
• Prepare briefs, meeting agendas, documents, and executive summaries.
• Assist with follow-ups, track action items, and ensure timely execution.
• Coordinate with internal and external stakeholders, including board members.
• Represent the CEO with professionalism, discretion, and strong stakeholder management skills.

3. Required Competencies

• High emotional intelligence and strong interpersonal skills.
• Excellent communication skills (written and verbal).
• Meticulous attention to detail and strong administrative rigor.
• Proven ability to manage senior stakeholders.
• Strong work ethic and ability to maintain confidentiality.
• Highly organized, structured, and able to work at CEO cadence.

4. Experience Requirements

• Previous experience as an Executive Assistant or Personal Assistant preferred.
• Priority is a strong CEOEA fit and alignment with working style.
• Ability to work long and flexible hours to match CEO availability.

5. Non-Negotiables

• Driven, proactive, and meticulous.
• Consistent high-quality output under pressure.

6. Added Advantage

• Fluency in French (strong plus).