Personal Assistant / Administrator - Mossel Bay

Description:

Administrative Support

• Perform general administrative duties including filing, data entry, correspondence management, and record keeping.
• Assist with preparing reports, documents, and presentations.
• Organise and maintain office systems and databases.
• Manage diaries, appointments, and scheduling for the team or management.

Financial & Reporting Support

• Assist with basic bookkeeping tasks.
• Help with capturing expenses, collecting invoices, and maintaining accurate records.
• Support in compiling monthly and ad-hoc reports.

Communication & Coordination

• Handle incoming and outgoing calls and emails in a professional manner.
• Serve as a point of contact between the organisation, internal stakeholders, and the public.
• Coordinate and assist with errands, collections, and other logistical tasks.

Social Media Management

• Manage the organisations Facebook page and other social media platforms.
• Assist with content creation, including posting updates, taking photos, and engaging with the online community.
• Support campaigns, announcements, and awareness initiatives as needed.

General Support & Field Tasks

• Assist management with day-to-day operational tasks.
• Run errands and complete off-site tasks when necessary.
• Take photos and gather content during events, outreach, or activities.

Requirements:

• Grade 12 (Matric) required
• Drivers licence and own vehicle preferred
• Previous experience in an Admin or PA role required
• Strong organisational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency in MS Office and basic computer literacy
• Ability to manage social media pages (Facebook essential)
• Ability to work independently, take initiative, and handle a diverse workload
• Reliable, professional, and able to represent the organisation positively

Personal Attributes:

• Friendly, approachable, and professional
• Strong attention to detail
• Problem-solving mindset
• Compassionate and aligned with the mission of an NPO
• Flexible and willing to assist wherever needed

Please note only candidates that meet the minimum requirements will be considered.

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