Trust Administrator

Purpose of the Role:
To lead and manage the full operational, administrative, financial, governance and stakeholder management functions of Signa Trust as a standalone entity, ensuring its sustainability, compliance, and impact. The Administrator is the sole operational resource of the Trust and is responsible for translating its strategic objectives into daily operational results, driving its growth and purpose: increasing access to tertiary education for Black female youth in South Africa, as per BBBEE and PBO requirements.

Key Responsibilities:

Governance, Compliance & Trust Administration

• Maintain accurate, complete and compliant Trust records including resolutions, Trust Deed, Letters of Authority, and all regulatory submissions.
• Ensure adherence to PBO (Public Benefit Organisation) obligations, SARS Art 18A certificates, POPIA, UBO compliance, and BBBEE verification requirements.
• Manage all governance-related documentation including trustee IDs, affidavits, declarations and minutes of meetings.
• Schedule and coordinate board/trustee meetings, including financial reviews, student reports, and resolutions.
• Prepare and submit reports to relevant compliance and regulatory authorities, including auditors/Verification Agencies and SARS; as well as Trusts investee entities/client as required

Bursary Administration & Student Support:

• Manage end-to-end bursary processes: advertising, receiving applications, vetting, award coordination and contracting.
• Liaise with tertiary institutions, students and relevant third parties to secure proof of registration, results and related documents.
• Monitor student academic progress, generate quarterly reports and track pass/completion rates.
• Support bursary recipients with enrolment, accommodation, data, laptops, books and related needs.
• Maintain a dynamic student database with certified documents, contact info, budgets and funding allocations.
• Monitor student well-being and address/report any matters that may distract students from their programme, or affect academic performance

Finance & Bookkeeping Oversight

• Work with outsourced accounting and audit partners to oversee financial controls and fund allocations.
• Collate and process invoices, payments, donor receipts and proof of payment (POP).
• Track and report on income streams (shares, SED, ESD, interest), expenses and bursary disbursements.
• Oversee annual audit preparations and maintain compliance with Section 18A tax requirements.
• Support budget planning, financial forecasting and reporting to trustees.

Donor and Stakeholder Relations:

• Draft and submit proposals for SED/ESD donations and in-kind contributions.
• Maintain donor files with
  
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