Personal Assistant

Job Specification: Personal Assistant

Salary: R15,000 per month
Contract Type: Ongoing Contract
Location: [Insert Location if applicable]

Job Purpose

To provide efficient administrative and personal support to two senior members, ensuring smooth daily operations, effective communication, and professional client interaction.

Key Responsibilities

• Provide personal assistant support to two members of management
• Prepare and email customer quotes accurately and timeously
• Handle general administrative duties, including:
• • Insurance claims
  • Vehicle licence disc renewals
  • Vehicle service bookings
  • Filing and document management
• Respond to emails professionally and promptly
• Manage incoming calls and handle enquiries
• Maintain and manage diaries, schedules, and appointments
• Perform data capturing and reporting using Excel
• Draft documents and correspondence using Microsoft Word
• Use Pastel Partner for back orders and code searches (preferred)
• Ensure organized record-keeping and effective office support

Minimum Requirements

• Proven experience in a Personal Assistant or Administrative role
• Proficient in Microsoft Excel and Word
• Strong written and verbal communication skills
• Good organizational and time management abilities
• Ability to multitask and work under pressure
• High attention to detail and accuracy

Advantages/Preferences

• Previous experience in a technical or male-dominated environment
• Proactive, self-motivated, and forward-thinking
• Strong initiative and problem-solving skills
• Self-disciplined and reliable
• Own reliable transport
• Experience using Pastel Partner (advantageous)

Key Competencies

• Professional and well-presented
• Strong interpersonal skills
• Confidentiality and discretion
• Ability to work independently and in a team
• Excellent planning and coordination skills