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Portfolio Assistant (Maintenance-Focused)
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20 hours ago15 views
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General Details
Description
Key Responsibilities
- Administration & Governance Support
- Assist with preparing AGM, SGM, and trustee meeting packs, notices, and minutes.
- Maintain accurate scheme records, including contracts, maintenance logs, correspondence, and compliance documents.
- Maintenance Coordination
- Serve as the primary contact for maintenance requests from owners, trustees, and tenants.
- Log, track, and follow up on maintenance issues to ensure timely resolution.
- Obtain quotes, coordinate contractor appointments, and monitor work progress.
- Support preventative maintenance schedules and maintain maintenance registers.
- Assist with property inspections and prepare related reports or follow-up actions.
- Financial & Supplier Support
- Assist with processing contractor invoices and gathering supporting documentation for insurance claims.
- Track maintenance-related expenses and support budget monitoring.
- Provide information for levy queries and maintenance-related financial enquiries.
- Communication & Stakeholder Liaison
- Communicate updates on maintenance work to owners, trustees, and residents.
- Liaise with service providers to clarify scope, timelines, and performance expectations.
- Assist in resolving maintenance-related queries and disputes by coordinating responses.
- Strong understanding of maintenance processes and contractor coordination
- Excellent administrative and organisational skills
- Clear and professional communication abilities
- Attention to detail with strong follow-through
- Ability to manage multiple maintenance tasks simultaneously
- Customer-service oriented and solution-driven
https://www.jobplacements.com/Jobs/P/Portfolio-Assistant-Maintenance-Focused-1244475-Job-Search-12-04-2025-04-03-50-AM.asp?sid=gumtree
Id Subtitle 1343758715
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Job Placements
Selling for 10+ months
Total Ads3.76K
Active Ads3.76K
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15.96MTotal Views
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Key Responsibilities:Manage the CEOs calendar, inbox, and schedule, proactively coordinating shifting priorities.Plan, coordinate, and attend internal and external meetings alongside the CEO.Track, manage, and update action items from meetings, ensuring timely follow-up with relevant stakeholders.Provide support with basic bookkeeping tasks (e.g., raising invoices, liaising with the bank).Draft, update, and maintain company policies and procedures.Oversee office and facilities support.Support HR with onboarding processes and related logistics for new employees.Prepare, manage, and submit monthly expenses and reimbursement reports.Requirements:Diploma or degree in Business Administration, Office Management, or a related field.Previous experience in an Executive Assistant or Operational Support role.Proven experience in office management and coordinating cross-functional teams.Basic bookkeeping knowledge.Exceptional organisational, time management, and prioritisation skills.Ability to operate effectively in a fast-paced environment.High level of professionalism and discretion when handling confidential information.Strong written and verbal communication skills.Proficiency in Excel and the broader Microsoft Office suite.
https://www.executiveplacements.com/Jobs/B/Business-Support-Manager-1243901-Job-Search-12-02-2025-04-20-20-AM.asp?sid=gumtree
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