Trade Accounts “Creditors” Payable Assistant

Overview

As an Accounts Payable Assistant, you will be responsible for managing the financial transactions related to accounts payable. Your role involves processing invoices, reconciling supplier accounts, and ensuring timely payments. You’ll play a crucial part in maintaining smooth cash flow and supporting the company’s financial operations.

Responsibilities

Invoice Processing:

o Capture all supplier invoices accurately.

o Review and verify invoices and check requests.

o Prepare payment schedules and process payments.

Supplier Reconciliation:

o Execute creditor reconciliations.

o Acknowledge major suppliers’ reconciliations completed monthly.

o Resolve any discrepancies in billing.

Payment Management:

o Set up invoices for payment and process payments.

o Prepare and process electronic transfers and payments.

o Monitor accounts payable transactions to ensure timely payments.

Record Keeping and Reporting:

o Post transactions to journals, ledgers, and other records.

o Prepare analysis of accounts payable.

o Maintain creditor files and supporting documentation.

Creditor Communication:

o Correspond with vendors and respond to inquiries.

o Assist with month-end closing procedures.

o Provide administration support to internal customers and suppliers.

Skills and Qualifications

o Diploma or higher in Accounting, Business Administration, or a related field.

o Practical experience working with an ERP system.

o Hands-on experience in a manufacturing environment and with payable.

o Attention to detail and accuracy.

o Proficiency in using accounting software and MS Office.