Office Manager & Team Administrator

Role Overview

An exciting opportunity has arisen for an experienced, motivated and reliable individual to join an office as Office Manager and Team Administrator.

This is a varied but rewarding role; ideal for someone who enjoys multitasking and delivering first class client service.

Key Responsibilities

Office Manager specific:
• The usual general duties required for the smooth and efficient running of an office
• Office health & safety and ISO requirements
• Raising purchase orders, ordering office supplies and processing invoices
• Organising required office meetings, preparing reports and taking minutes
• Dealing with HR matters such as sickness, holiday and new joiners

Agency specific:
• Compiling market appraisal reports and terms of business documentation ahead of launch
• Completing and adhering to compliance procedures - gaining identification and credit checking vendors
• Producing property details, writing descriptions and acquiring vendor approval
• Liaising with photographers, EPC and floorplan providers
• Dealing with enquiries, booking viewings, following up and providing feedback
• Weekly applicant reviews
• Department invoicing

ABC specific:
• Arranging access for inspections and liaising with clients
• Monthly invoicing including running departmental financial reports and reviewing debtors, aged time and disbursements
• Report formatting, copy/audio typing and drafting of letters and other documentation
• Population of certificates/standardised documents
• Diary management to include arranging travel and booking accommodation
• Day to day administrative tasks for the team e.g. expenses, opening of new instructions etc.

The above is not an exhaustive list of duties and you will be expected to perform different tasks as required.

Key Skills

• Previous administration experience is essential
• Proficient in the use of Microsoft Excel, Word and Outlook and with the ability to pick up new software quickly
• Good attention to detail
• A professional manner, articulate with strong verbal and written communication skills, ability to work effectively with individuals at all levels
• High efficiency, organisational and time management skills with excellent attention to detail and accuracy
• Ability to multitask and to work under pressure

Team Overview

The successful candidate will be joining the multi-disciplined Exeter office which deals with all aspects of property to include Rural Estate Management, Rural Professional, ABS, Rural Agency, Residential Agency, Hotels, Leisure and Development.

The candidate will support the Rural Agency team and ABS team. The Rural Agency department are a team specialising in the sale and purchase of land, farms and estates in Gauteng & Mpumalanga

Salary: R16k pm

Hours: 9am to 5pm - Monday to Friday

If interested, please email your CV to: vacancies@absoluteconsult.co.za

Or follow link: https://absoluteconsult.co.za/office-manager-team-administrator-randburg/

JOB REFERENCE: ABC881274