Receptionist / Switchboard (Office / minutes typin

Receptionist (Office support/ minutes typing)

As the face of our company, the receptionist will set the tone for your clients’ first impressions.

Minimum Qualification Requirements:

• Grade 12
• Own Transport is advantageous.
• Highly organized, with the ability to efficiently manage administrative tasks.
• Candidate must be well presented.
• Minute Typing from recordings – Must have previous experience.

STRONG Computer /System Skills Required

• Experience with MS Word
• Experience with MS Excel
• Experience with MS Outlook
• Willing to learn.

Roles and Responsibilities:

• The successful candidate will:
• Welcome and assist visitors in a professional and friendly manner.
• Responsible for all incoming calls at the switchboard: Polite answering, transferring calls to the correct department and communicating messages timeously.
• Ad hoc duties as and when required.
• Courier service - arranging for collections and deliveries.
• General secretarial/administrative/filing duties for various directors and managers
• Update various Excel spreadsheets daily, weekly, and monthly.
• Managing the bookings of the boardrooms and meeting rooms
• Maintaining safety and hygiene standards of the reception area

Personal attributes required:

• Must have a confident and professional telephone manner.
• Must be professional in approach and appearance with a vibrant personality.
• Must be well spoken and be able to interact in a polite and composed manner at all times.
• Must have the ability to organise, multitask, prioritise and work well under pressure.
• Must be able to use initiative, pay attention to detail and have a strong sense of urgency.
• Must be trustworthy, reliable, and punctual at all times.
• Must have to ability to learn quickly, be resourceful and be proactive when issues arise.
• Must be flexible, agile and able to work in a team as well as independently.
• Must possess a high level of maturity and integrity.
• Must promote a positive working environment.
• Must be able to interact in a polite and composed manner at all times.
• Must promote a positive working environment.
• Team Player
• Customer Focused
• Attention to detail.