Operations Support (Cape Town x1, Johannesburg x1

Required

• Grade 12 (Matric), Relevant Diploma or Degree in Property Studies
• A minimum of 1-3 years’ Property experience.
• Experience on Excel will be advantageous.
• Strong Proficiency in relevant computer packages (MS Office) and software packages.
• Excellent attention to detail and numerate accuracy.

Administration of Portfolio:

• Professionally and effectively, and in accordance with specific policies and procedures, administer and manage portfolio in respect of:

o Processing and filing of pertinent correspondence, documentation, drawings, task briefs, reports, etc.
o Processing of internal & external written and telephonic communications.
o Formulation of monthly Technical Services reports, task briefs and expenditure applications.

• Effectively utilize, control computer software programs essential for the professional management of building assets, repairs, and maintenance operating costs
• Professional and efficient utilization of internal & external human resources by;

o Evaluation and recommendations in respect of Approved Contractors list
o Attendance and full participation in the following;

? Property Management meetings
? Development Project meetings
? Service Provider liaison meetings
? Internal and external training courses & seminars
? Services Management Meetings

o Professional and efficient application of human resource and industrial relations procedures and principles (Labour Relations Act)

• Implementation and utilization of client's Policies and Procedures, Technical Specifications and Terms and Conditions of Contract documentation
• Procurement – implement and manage the procurement process on National bases.
• Co-ordinate and manage the auditing process on the various clients’ portfolios.
• Submit tenders for new business.• Compile and submit proposals for new business.
• Control and manage documentation handover for New Developments / upgrades.
• Manage, document, and record all electrical compliance Certificates for the respective portfolios and file all original certificates.
• To ensure that major expenses are effected as per budgeted date to avoid variances and to keep working budgets up to date.
• General correspondence to keep Centre Management, Property Managers, Building Staff and Tenants informed of work to be affected.
• To ensure that contracted services and work are effected as per service agreement.
• Provide Asset Managers, senior Prope...