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Admin Assistant
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2 years ago6542 views
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General Details
Description
Position: Admin Assistant
Location: Pretoria
Minimum Qualifications:
Matric
Roles and Responsibilities:
- Invoicing
- Proforma invoicing
- Credits
- Reserve material on Navision
- Assist clients phoning the Branch
- Consignment Stock
- Sold A Frame
- Stock Take
- Petty cash-capture slips and recon
- Credit Card-capture slips and recon
- Trucks- email weekly inspection sheets, capture slips and end of the month fuel recon and photos.
- Booking services, tyres or crane repairs for trucks.
- Forklift checklists weekly loaded into our OHS Folder on one drive
- Booking of service and any repairs for the forklift.
- Loading lists for material delivered to Elands for other Branches
- Control of stock for Elands kept at our Branch
- Checking 720-day old stock
- Purchase orders
- Written off stock
- Ad and Promo or Replacement slabs
- SHE Rep - all checklists, booking of services for fire equipment, booking courses if expired.
- Assist Branch Manager where needed
- Aged Accounts
- Undelivered lists
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zNTYwNDk4NDg5P3NvdXJjZT1ndW10cmVl&jid=1169459&xid=3560498489
Id Subtitle 1063580646
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Stratogo
Selling for 2+ years
Total Ads116
Active Ads116
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Responsibilities
Be the liaison/contact point between Asset Force and the Head OfficeDevelop a detailed database of all the parts required for maintenance and repair of all equipment in storesMaintain the database on a monthly basisWork with AF to ensure that all parts are loaded onto AF and that the parts are linked to the correct equipmentWork with AF to develop a part stock control functionalityDrive 3-monthly audits to ensure that assets are allocated to the correct storeWork with AF to implement an accurate asset transfer system to ensure that the correct location of an asset reflects on AF at all timesAdminister the transfer of assets on AFImplement processes for the stores, suppliers, and contractors to administer and track the movement of assetsDrive the creation of suppliers and contractors as asset locationsMonitor the progress of job cards on AF and alert when a job card is stuck in the process or there is any issue holding it backCheck that job cards are correctly loaded by a store before the contractor attendsCheck that the contractor has completed the on-site entries correctly before a job card is closedCheck that job cards have been invoiced correctlyDrive the training of stores, contractors, and suppliers, ensuring that all parties have the required knowledge to use the system correctly.Identify training needs of individual users as well as companies and arrange and deliver the required training in the most appropriate mannerIdentify shortcomings in AF functionality and work with AF to address itDo 2-monthly audits with all users on UI, UX, and functionality and report on feedback and suggestionsFine-tune the training material supplied by AF to suit specific stores, contractors, and suppliersEnsure that all completed job cards are invoiced timeously and that suppliers and contractors become used to the process and guide them to complete it in full and on timeMonitor all transactions on AF as they happenGenerate detailed reports on a weekly, bi-weekly, and monthly basis for all activities on AF. Also on issues, solutions, and suggestions.Ensure that Finance receives all invoicing and statements on time.Work with AF and Finance to create an automated process.Do spot checks on invoicing to ensure correctness and that the required authorizations are in place.Deal with issues and communication that are not accommodated in AF and work with AF to implement functionality to include them.Do spot checks on all users’ ability to use the system correctly.Implement an effective feedback channel for all users to report issues, and concerns and ask questions. Issues must be logged and traceable.Report to the Maintenance Manager with a ...
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KEY RESPONSIBILITIES include the following. Other duties may be assigned.
· Process all valid and approved creditor invoices to the correct branch and department;
· Accurate capturing of verified invoices in the accounting system in order to effect payment on
time and accurately to creditors;
· Perform 3-way match prior to processing and paying creditor invoices;
· Preparation of monthly creditor reconciliations for payment;
· Resolve supplier queries timeously and escalate when necessary;
· Notify of price increases;
· Notify of contract renewals;
· Agree invoice to rates per signed contracts;
· Maintenance of the supplier database;
· Maintain daily accurate filing;
· Completion of supplier application forms;
· Obtains relevant documents from supplier, like BEE certificate & bank account details etc.;
· Ensures all processes are followed;
· Assists creditors supervisor when and where necessary;
· Various ad-hoc tasks from time to time.
QUALIFICATIONS and EXPERIENCE: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Minimum 5 years relevant Accounts Payable experience;National Bookkeeping Diploma or other relevant qualification beneficial;Experience with working with multiple ERP systems;SAGE X3 experience beneficial;Good excel, word and written communication skills.
ATTRIBUTES:
Attention to detail and ability to work accurately and deliver quality outputs;Strong service delivery ethic;Good problem-solving skills;Ability to work under pressure and meet tight deadlines;Strong interpersonal, communication, influencing and relationship-building skills;Has a continuous improvement mindset;Must be willing to take on additional work and multi-task.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8yMTc3MzkzOTU2P3NvdXJjZT1ndW10cmVl&jid=1473924&xid=2177393956
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1. Age Analysis review • Prepare age analysis for monthly review. • Follow up on outstanding items/queries with creditors and ensure that they are resolved. • Follow up on problem vendors. • Year to date performance/workload tracking. 2. Approval of recons and journals • Approve/review daily and monthly invoice journals and credit notes. • Approve/review weekly and monthly reconciliations. • Approve/review weekly and monthly payment journals. • Assist in solving with reconciliations that the creditors can’t.3. Creditors Management • Delegation of responsibilities between the various creditors. • Ensure strict deadlines are met. • Managing workload between different creditors. • Ensure that SOPs are followed when capturing invoices, doing recons and payments. • Escalate supplier queries if necessary. • Involved in the recruitment process of creditors as well as onboarding procedures. • Supervise and provide input on training and development efforts. • Employee wellness and motivation. 4. Fixed monthly expenses • Ensure timely capturing of fixed monthly invoices. • Double check monthly accruals needed. • Capture monthly Wesbank Cards, Corporate Cards, Petty Cash and Vodacom expenses as well as compiling reports for review by CFO. • Capture monthly on-charges.
QUALIFICATIONS • Grade 12 (Matric Certificate). • A tertiary qualification in Accounting Sciences will be advantageous.EXPERIENCE • A minimum of 5 year’s Accounts Payable experience. • Previous Accounts Payable experience within the FMCG industry. • Experience with Accounting Software (e.g SAGE, QuickBooks, Xero etc.). • Meat Matrix Software Experience will be an advantage KNOWLEDGE REQUIRED • Solid knowledge of bookkeeping and accounting principles, laws, and regulations. • Team management skills essential SKILLS REQUIRED • Effective communication skills – both verbal and written. • Ability to meet strict deadlines and to work under pressure. • Good problem-solving skills. • Established proficiency in Microsoft 365 office suite with an emphasis on MS Excel.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS80MDA5MzU3Mzk0P3NvdXJjZT1ndW10cmVl&jid=1299238&xid=4009357394
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Our client is looking for a Forklift Driver with automotive experience and uploading and offloading of fragile equipment in confined spaces such as shipping containers.
RESPONSIBILITIES:
Maneuvering forklifts safely in busy industrial environments;Moving goods from storage areas to loading areas for transport;Unloading fragile equipment and safely relocating the goods to their designated storage areas;Ensuring that forklift driving areas are free from spills or obstructions;Regularly checking forklift equipment for faults or damages;Using industrial plastic wraps and wooden pallets to safely stack and package goods for transport;Keeping up to date on health and safety requirements and forklift operating procedures;Consolidating partial pallets for incoming goods
REQUIREMENTS:
Attention to detail;Sober habits;Special attention for sensitive equipment;Aware of safety standards;
EXPERIENCE:
5 - 8 years Uploading and offloading of fragile equipment in confined spaces such as shipping containers;Offloading fragile equipment from low beds;Experience offloading equipment where more than one forklift is used simultaneously;Stack containers safely;MANUFACTURING OR AUTOMOTIVE PROJECTS OFFLOADING ROBOTS & PANELS OFFLOADING;NO APPLICATIONS TO BE CONSIDERED IF EXPERIENCE ONLY WITHIN RETAIL & WHOLESALE, WE NEED EXPERIENCE WITHIN FRAGILE GOODS & EQUIPMENT;
QUALIFICATIONS: Matric Valid Forklift licence
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zOTg4OTM1MjAwP3NvdXJjZT1ndW10cmVl&jid=394659&xid=3988935200
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Position Summary
A Customer Service Agent is employed to perform a defined range of skilled operations within the required language range, usually within a range of broader related activities involving known routines, methods and procedures. Some discretion and judgement is required in the selection of equipment, services or contingency measures and within known time constraints. Within this team, this role is predominantly taking inbound calls and/or inbound emails and solving simple customer queries or creating cases to be handed over to a Case Manager.
Duties and Responsibilities
Receive calls and answer customer email queries in fluent GermanUse common call centre telephone and computer technology.Enter and retrieve data.Work and build relationship in a team consisting of local and international staff members at different locationsManage their own work under guidance.Use multiple technologies such as telephony and internet services.Follow occupational health & safety policy and procedures.Communicate in a customer contact centre.Work in a customer contact centre environment.Respond to inbound customer contact.Conduct outbound customer contact.Use basic computer technology with at least intermediate skill level.Use an enterprise information system.Provide excellent quality customer service.Send and retrieve information over the internet using browsers and email.Manage work priorities and professional development.Manage workplace relationships in a contact centre.Use multiple information systems.Manage customer relationships.Assist in providing solutions to customers and staff.Open service requests that must be referred to the country Customer relations Centre (CRC) – ask all the relevant questions so that the CRC Case Manager can start working on the case without contacting the customer again.
Requirements
SA citizen, permanent residence or qualifying for a work permit (e.g., Spousal permit) for South Africa.Fluent (speak, write, and read) in both German & English.
Education and Experience
Completed Matric / Grade 12 or equivalent with a minimum of one-year customer service-related experienceCommunicates both verbally and in written correspond...
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zMjcwMzQzNjg5P3NvdXJjZT1ndW10cmVl&jid=376454&xid=3270343689
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Well established small audit / accounting practice in Monument Park is looking for accountants who wants to start or complete SAIPA articles
Requirements
MatricBCom degree in Accounting or Financial Management ( completed or in progress) Afrikaans and EnglishOwn transport and drivers license
Email CV, ID, License and transcripts to bernadette@prrrecruitment.co.za
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