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Asset Force Administrator
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6 months ago727 views
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General Details
Location:
Advertised By:Agency
Company Name:Kencorp Executive Search
Job Type:Full-Time
Description
Responsibilities
- Be the liaison/contact point between Asset Force and the Head Office
- Develop a detailed database of all the parts required for maintenance and repair of all equipment in stores
- Maintain the database on a monthly basis
- Work with AF to ensure that all parts are loaded onto AF and that the parts are linked to the correct equipment
- Work with AF to develop a part stock control functionality
- Drive 3-monthly audits to ensure that assets are allocated to the correct store
- Work with AF to implement an accurate asset transfer system to ensure that the correct location of an asset reflects on AF at all times
- Administer the transfer of assets on AF
- Implement processes for the stores, suppliers, and contractors to administer and track the movement of assets
- Drive the creation of suppliers and contractors as asset locations
- Monitor the progress of job cards on AF and alert when a job card is stuck in the process or there is any issue holding it back
- Check that job cards are correctly loaded by a store before the contractor attends
- Check that the contractor has completed the on-site entries correctly before a job card is closed
- Check that job cards have been invoiced correctly
- Drive the training of stores, contractors, and suppliers, ensuring that all parties have the required knowledge to use the system correctly.
- Identify training needs of individual users as well as companies and arrange and deliver the required training in the most appropriate manner
- Identify shortcomings in AF functionality and work with AF to address it
- Do 2-monthly audits with all users on UI, UX, and functionality and report on feedback and suggestions
- Fine-tune the training material supplied by AF to suit specific stores, contractors, and suppliers
- Ensure that all completed job cards are invoiced timeously and that suppliers and contractors become used to the process and guide them to complete it in full and on time
- Monitor all transactions on AF as they happen
- Generate detailed reports on a weekly, bi-weekly, and monthly basis for all activities on AF. Also on issues, solutions, and suggestions.
- Ensure that Finance receives all invoicing and statements on time.
- Work with AF and Finance to create an automated process.
- Do spot checks on invoicing to ensure correctness and that the required authorizations are in place.
- Deal with issues and communication that are not accommodated in AF and work with AF to implement functionality to include them.
- Do spot checks on all users’ ability to use the system correctly.
- Implement an effective feedback channel for all users to report issues, and concerns and ask questions. Issues must be logged and traceable.
- Report to the Maintenance Manager with a ...
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Id Subtitle 1241057756
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Kencorp Executive Search
Selling for 2+ years
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Management reporting and reconciliations
Prepare management reports for allocated divisionsPresent management reports to financial manager, CFO and OPS managersMaintain and update BIC reports and ensure safe-keeping of filesAnalyse management reports for fluctuations and incorrect ratios and provide explanationsReview expenses posted to allocated division and comment/ flag irregular/ abnormal spending that will affect Nett profitAnalyse management cost reports for allocated division and send to senior managers monthlyAssist with queries from OPS managers relating to reporting
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Prepare asset, liability, and capital account entries for all CAPEX transactionsPrepare and maintain fixed asset register on Pastel EvolutionGuide the assets verification bi-annually and ensure all company assets are accounted for and in working orderEnsure sound and efficient processes for CAPEX transactionsOversee insurance policy schedules and tie back to company assetsEnsure sound and efficient processes for maintaining the insurance schedules and insurance claims
Control accounts and month-end journals
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Introduction
A leading company within the meat industry based in Cullinan are looking to recruit a Settlements Controller To act as the link between the Finance and Production Departments regarding settlement statements.
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Slaughter settlement statements
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