Receptionist/Administration Assistant

A leading engineering firm in the Cape Town area is looking to appoint a Receptionist who would be responsible to assist with general administrative tasks, but in particular with travel and accommodation adminstration - deployment activities. *General Reception* * Managing the operation of the Company’s switchboard by responding promptly to incoming calls, directing calls to the relevant extension numbers, answering, or referring inquiries, providing information to callers, and taking messages * Attending to visitors * Attending to all incoming mail by opening and sorting all mail * Issuing of stationery to all employees * Receives and signs deliveries made to the company and arranges delivery to relevant office/person * Arranging for Courier services as required * Undertaking typing, filing, laminating, stocktakes and other administrative tasks as required * Receiving and linking delivery notes & invoices * Data Capturing as required * Assisting other departments * Organizing Harbour licenses * Coordinating Printer Services : checking toner / checking paper needs * Completing PA Functions as required * Reconciliation of the monthly Pathcare account *Deployment Activities* * Keep the Travel Document Matrix up to date * Review the Matrix on a weekly basis to ensure document expiry dates are addressed timeously * Ensure documents save to the Matrix are clear and legible * Ensure CV’s for key personnel as identified by the Operations Department are kept up to date and accessible * Make travel arrangements for non-deployment travel – including flight and accommodation needs * Other activities on case by case basis to assist Deployment Coordinator   * Accurate and detailed oriented * Willing to take responsibility and learn new skills * Excellent communication skills, specifically in English * Present a professional image at all times * Successfully adapts to changing demands and conditions * Able to maintain effective work behaviour in the face of setbacks or pressure. Deals with pressure calmly * Be able to organize and schedule events, activities and resources * Show awareness of goals and standards   * Grade 12 * A minimum of 1 to 2 years’ experience in a similar role is essential * MS Office and general computer literacy essential   * Accurate and detailed oriented * Willing to take responsibility and learn new skills * Excellent communication skills, specifically in English * Present a professional image at all times * Successfully adapts to changing demands and conditions * Able to maintain effective work behaviour in the face of setbacks or pressure. Deals with pressure calmly * Be able to organize and schedule events, activities and resources * Show awareness of goals and standards   * Grade 12 * A minimum of 1 to 2 years’ experience in a similar role is essential * MS Office and general computer literacy essential