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Charlene
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Remote Property Manager’s Assistant
*About Us*
We are expanding internationally and are now seeking a Remote Property Manager’s Assistant to provide essential support to our property managers and UK team. We will also consider a qualified Property manager willong to start as an assistant with room to become a manager in the near future.
*Role Overview*
As a Remote Property Manager’s Assistant, you will help manage residential blocks and estates by handling
administrative tasks, coordinating communication, and supporting the day-to-day operations of our property management team.
You will work closely with the Property Manager, landlords, leaseholders, tenants, contractors, and our UK compliance team to ensure a seamless and efficient service.
Key Responsibilities
· Administrative Support: Prepare documents, reports, and correspondence for property managers and clients.
· Resident & Client Communication: Respond to routine queries from leaseholders, residents, and clients; escalate issues to the Property Manager as needed.
· Compliance Assistance: Help track and maintain compliance records, including health and safety documentation, fire safety checks, and leasehold legislation updates.
· Budget & Finance Support: Assist with service charge administration, budget preparation, and financial record-keeping.
· Maintenance Coordination: Log and monitor maintenance requests, liaise with contractors, and ensure timely updates to the Property Manager.
· Site Visit Reports: Compile site visit reports using photographs and information provided by the UK team.
· Meeting & Scheduling Support: Help organise meetings, maintain calendars, and track key deadlines.
Ideal Candidate
We are looking for a highly organised and proactive individual who thrives in a remote support role and enjoys working in a fast-paced property management environment.
Essential Skills & Experience
· Minimum 1 year of administrative or property management support experience.
· Strong organisational skills with the ability to prioritise tasks.
· Excellent written and verbal communication skills.
· Proficiency in Microsoft Office Suite and willingness to learn new CRM/property management systems.
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· Ability to work independently and manage time effectively while collaborating with a remote team.
Desirable Skills
· Familiarity with UK leasehold and estate management regulations.
· Experience in service charge administration or financial record-keeping.
· Previous remote working experience.
Why Join Zone Property Management?
· Be part of a growing company with ambitious expansion plans.
· Flexible, fully remote role with opportunities for progression.
· Competitive salary based on experience.
· Supportive and collaborative international team.
· Professional development and training opportunities.
Submit CVs: charlene@zonepropertymanagement.co.uk
1mo
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