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Must have tourism background
Should be computer Literate
Must know how to handle fleet logistics
please whatsapp 0742392222
Bedfordview
LOCATION: UMBILO, DURBAN
WE ARE LOOKING FOR A FEMALE JUNIOR ADMIN CLERK, AGED 25–30 YEARS, TO JOIN OUR TEAM IN UMBILO. THE IDEAL CANDIDATE MUST BE RELIABLE, DETAIL-ORIENTED, AND ABLE TO MULTITASK IN A FAST-PACED ENVIRONMENT.
REQUIREMENTS:
• MINIMUM 2 YEARS’ EXPERIENCE IN ADMINISTRATION, ACCOUNTING AND PAYROLL
• STRONG MULTITASKING AND ORGANIZATIONAL SKILLS
• PROFICIENT IN MS OFFICE (ESPECIALLY EXCEL)
• BASIC BOOKKEEPING AND INVOICING KNOWLEDGE
• GOOD COMMUNICATION AND INTERPERSONAL SKILLS
• MUST RESIDE IN DURBAN AREA
KEY RESPONSIBILITIES:
• GENERAL ADMIN DUTIES
• DATA CAPTURING AND FILING
• ASSISTING WITH BASIC ACCOUNTING TASKS (INVOICING, RECONCILIATIONS, ETC.)
• SUPPORTING SENIOR STAFF AS NEEDED
Umbilo
Job Purpose:
To manage and coordinate the administrative, HR, and asset management functions of the business, ensuring the smooth daily operation of the office, proper documentation, and accurate employee records. This role supports the wider business by enabling compliance, efficiency, and professionalism in all administrative processes.
Please do not apply if you do not have the relevant experience as detailed below.
Please send your recently updated CV with details of current employment and current salary with a recent photo, if it is not displayed on your CV.
Responsibility:
HR Administration: • Maintain and update all employee records (contracts, IDs, certifications). • Process monthly leave records, sick leave, and overtime accurately on Sage Payroll. • Track staff certifications (e.g. PSIRA, First Aid) and alert on renewals. • Assist with staff onboarding including documentation, welcome processes, and issuing of tools/uniforms. • Coordinate basic HR functions like performance reviews and disciplinary tracking with management. • Ensure confidentiality in all employee-related matters. Office Administration: • Manage email and phone enquiries professionally and efficiently. • Maintain organized filing systems for internal documentation (both digital and physical). • Support purchasing and inventory of office supplies and basic operational items. • Assist in coordinating meetings, calendars, and departmental communication. Asset & Equipment Management • Maintain an accurate register of company vehicles, tools, laptops, and other assets. • Conduct and record monthly vehicle and tool inspections. • Implement and monitor tool check-in/check-out procedures for field staff. • Coordinate repairs, licensing, and servicing of vehicles and tools. Health & Safety Documentation: • Prepare project-specific Health & Safety files including COID certificates, induction records, and toolbox talk logs. • Ensure safety documents are current and in line with project requirements. • Liaise with external safety consultants and project managers to meet compliance obligations. Support to Management & Departments: • Provide administrative support to management, including document formatting, printing, and communication. • Assist service and project departments with document submissions, timesheet collation, or tracking compliance items. • Maintain high internal communication standards and help onboard new staff into company culture and systems. Key Performance Indicators (KPIs): • Complete and accurate HR records maintained monthly. • Leave tracking and payroll input submitted on time. • Vehicle and tool checks performed monthly and recorded. • Health & Safety files prepared before project kick-off. • Filing systems are up-to-date and easily accessible. • Office operations run smoothly with minimal disruptions. • All admin communication is professional, timely, and error-free. Required Skills and Attributes: • High attention to detail and organisational ability. • Strong communication and interpersonal skills. • Ability to manage multiple tasks with tight deadlines. • Discretion and professionalism in handling confidential information. • Proactive approach to problem-solving and team support. Qualifications and Experience: • Matric certificate (required); HR or Business Admin diploma (advantageous). • Minimum 3 years’ experience in Office Administration or HR support role. • Experience working in a construction or technical services environment (preferred). • Proficient in Microsoft Office, Sage Payroll, and digital filing tools. • Familiarity with Health & Safety administration (advantageous).
Responsibility:
HR Administration: • Maintain and update all employee records (contracts, IDs, certifications). • Process monthly leave records, sick leave, and overtime accurately on Sage Payroll. • Track staff certifications (e.g. PSIRA, First Aid) and alert on renewals. • Assist with staff onboarding including documentation, welcome processes, and issuing of tools/uniforms. • Coordinate basic HR functions like performance reviews and disciplinary tracking with management. • Ensure confidentiality in all employee-related matters. Office Administration: • Manage email and phone enquiries professionally and efficiently. • Maintain organized filing systems for internal documentation (both digital and physical). • Support purchasing and inventory of office supplies and basic operational items. • Assist in coordinating meetings, calendars, and departmental communication. Asset & Equipment Management • Maintain an accurate register of company vehicles, tools, laptops, and other assets. • Conduct and record monthly vehicle and tool inspections. • Implement and monitor tool check-in/check-out procedures for field staff. • Coordinate repairs, licensing, and servicing of vehicles and tools. Health & Safety Documentation: • Prepare project-specific Health & Safety files including COID certificates, induction records, and toolbox talk logs. • Ensure safety documents are current and in line with project requirements. • Liaise with external safety consultants and project managers to meet compliance obligations. Support to Management & Departments: • Provide administrative support to management, including document formatting, printing, and communication. • Assist service and project departments with document submissions, timesheet collation, or tracking compliance items. • Maintain high internal communication standards and help onboard new staff into company culture and systems. Key Performance Indicators (KPIs): • Complete and accurate HR records maintained monthly. • Leave tracking and payroll input submitted on time. • Vehicle and tool checks performed monthly and recorded. • Health & Safety files prepared before project kick-off. • Filing systems are up-to-date and easily accessible. • Office operations run smoothly with minimal disruptions. • All admin communication is professional, timely, and error-free. Required Skills and Attributes: • High attention to detail and organisational ability. • Strong communication and interpersonal skills. • Ability to manage multiple tasks with tight deadlines. • Discretion and professionalism in handling confidential information. • Proactive approach to problem-solving and team support. Qualifications and Experience: • Matric certificate (required); HR or Business Admin diploma (advantageous). • Minimum 3 years’ experience in Office Administration or HR support role. • Experience working in a construction or technical services environment (preferred). • Proficient in Microsoft Office, Sage Payroll, and digital filing tools. • Familiarity with Health & Safety administration (advantageous).
Brackenfell
Our client based in the Northern Suburbs
is looking for a proactive and organized individual to join their team as an Office Administrator & Secretary
. The successful candidate will play a crucial role in supporting our office operations and assisting with various administrative tasks.About the company:A dynamic and innovative architectural company dedicated to delivering high-quality design solutions to their clients. With a focus on creativity, functionality, and sustainability, we strive to exceed expectations and create spaces that inspire and endure.
Requirements:
Young and energetic individual with a minimum age of 25 years old
Excellent verbal communication skills
Strong problem-solving abilities
Self-motivated and punctual
Trustworthy with high levels of integrity
Exceptional organizational skills
Proficient in Microsoft Office 365
Fluent in both Afrikaans and English
Possession of a valid driverâ??s license and own transport
2-3 years of experience in office administration and secretarial duties, preferably within the architectural or construction industry, with a good understanding of building materials
Responsibilities:
Perform general office administration tasks.
Organize and maintain client files, ensuring they are up to date.
Prepare and type meeting minutes and notes as required.
Coordinate service requests as required.
Run errands for the office as needed.
Manage inventory of office supplies
Maintain cleanliness and tidiness of reception area and boardroom.
Assist with compiling documents and reports.
Welcome clients and prepare refreshments.
Aid in the preparation and administration of tender documentation.
Communicate with clients, consultants, and suppliers regarding projects and information requirements.
Attend site visits and technical meetings, as necessary.
Provide verbal updates and written reports on dedicated projects.
Complete and submit local authority submissions for building plan approvals.
To apply, please send your CV with your salary expectations to natasha@personastaff.co.za
 Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful. Persona staff (PTY) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.
SECTOR: Admin, Office & Support
https://www.placementpartner.co.za/wi/application_form.php?id=personastaff&VacRef=CPT004583/N&source=gumtree
Other
Requirements
- Fully computer literate
- Good knowledge of invoicing & quotations
- Good verbal & telephonic skills
- Face to face customer skills
- Good at multitasking
- Knowledge of Automotive car spares & parts will be an advantage
Please e-mail your CV application together with your salary expectation to nwcvapplication@gmail.com
Subject : ADMIN
Queensburgh
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