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Our client within the logistics industry, seeks to appoint a HR and Payroll Assistant to join their team based in Johannesburg – Edenvale. This role involves relief of reception and providing HR and payroll administrative support daily. Job Duties Provide relief to reception • Take the switchboard off “night line” • Welcome all visitors in a professional manner • Informing the relevant person of their arrival • Receiving and emailing incoming faxes to relevant employee/s • Receiving incoming courier parcels • Responsible for email to staff regarding no water, power outages etc • Indicating birthdays, greetings, and announcements on the LCD screen • Receiving the daily newspaper and delivering it to the coffee room by 9h00 Reception Administration • Receiving and distributing of all incoming faxes, documents, parcels, post and courier bags to relevant staff • Any parcels and / or post addressed to MD / CFO should be signed for and PA to be notified • All post to be distributed to the relevant pigeonholes • Sending of all outgoing courier bags and post • Courier parcels to be send via Express • Overnight courier bags to our various branches are to be sent on a daily basis when requested • Waybill for each bag needs to be filled in and placed in plastic pocket on top of courier bag • All documents need to be placed in a courier bag, Express needs to be phoned to collect the bags from reception • A signed copy of the waybill needs to be kept and filed • Remove outdated notices on notice board next to reception on the ground floor and placing of new ones Health and Safety • Submit all IOD’s on Workmen’s Compensation website timeously and follow-up on progress reports HR Administration • Archiving staff files • Collect PPE / uniform forms issued yearly • Assist HR Manager with any ad hoc duties Transfers / Promotions / Job Title change • Arrange for manager and employee to sign relevant letters • Send out staff announcement mailer if applicable once letter has been signed by all parties • Update the transfer / promotion schedule once letter has been signed • Make copies of letter / contract for payroll • Send new staff entry forms to staff movements and IT Helpdesk • Update staff file audit spreadsheet with the applicable changes and file in staff file Terminations • Arrange for manager and employee to sign where applicable • Request for the manager to complete the staff exit form • Send the staff exit form to staff movements and IT Helpdesk • Send the employee the relevant exit documentation for completion and ensure it is returned to HR • Make copy of resignation letter / dismissal notice / settlement agreement for payroll • Update staff file audit spreadsheet • Remove staff file from the cabinet and update the archive Staff Files • Ad hoc audit of staff files (quarterly) • Follow ups on outstanding information • Electronic filing Ad Hoc • General HR filing • Assist in making files for the HR Department when requested • Request and collect all person
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMjY2XzUyNTUzX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1197659&xid=1266_52553
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