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Role Overview:As an Administrative Assistant, you will play a crucial role in supporting
the operational efficiency of our team. We are a Marketing Execution company,
that help make the marketing campaigns of our clients come to fruition. Your responsibilities will encompass
various administrative tasks, including wage tracking, accommodation booking,
expenditure tracking, service provider relations, inventory management, meeting
minutes, and project management support.Key Responsibilities:Wage Tracking:-Accurately track and record all hours worked and expenses incurred by team
members.-Maintain comprehensive wage trackers to ensure accurate payroll processing.Accommodation Booking:-Plan and arrange accommodations for team members during travel, ensuring
their safety and comfort.-Proactively manage bookings to ensure timely arrangements for upcoming
projects.Overheads and Expenditure Tracking:-Maintain detailed records of all expenses, including but not limited to
paint, accommodation, tools, storage, shipping, fuel, and flights.-Compile expense data into spreadsheets and generate bi-weekly reports for
management review.Service Provider Relations:-Cultivate and maintain positive relationships with service providers, such
as storage facilities, van hire providers, courier services etc.-Ensure timely payment of invoices and resolve any issues or discrepancies
with vendors.Inventory Tracking:-Manage incoming and outgoing inventory items, maintaining accurate records
of stock levels.-Utilize spreadsheets to track inventory movements and reconcile
discrepancies.Meeting Minutes and Task Tracking:-Attend weekly meetings with management, taking comprehensive minutes and
tracking action items.-Maintain an organized system for tracking tasks, deadlines, and follow-up
actions from meetings.Project Management Support:-Assist in project management activities, including resource coordination,
workflow management, and timeline tracking of peripheral projects.-Collaborate with team members to ensure seamless project execution and
timely completion.Requirements:Proven experience in administrative roles, preferably in a fast-paced
environment.Proficiency in Microsoft Office Suite and experience with spreadsheet
software.Excellent organizational skills and attention to detail.Strong communication and interpersonal abilities.Ability to multitask and prioritize tasks effectively.Familiarity with project management principles is a plus.Benefits:Competitive salary packageOpportunities for professional development and growthCollaborative and supportive work environmentJoin our team and contribute to the success of our projects through your
efficient administrative support. Apply now to be part of our dynamic team!
3h
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