Administrative Assistant in a Dynamic, Marketing Execution Team

Role Overview:

As an Administrative Assistant, you will play a crucial role in supporting the operational efficiency of our team. We are a Marketing Execution company, that help make the marketing campaigns of our clients come to fruition.

Your responsibilities will encompass various administrative tasks, including wage tracking, accommodation booking, expenditure tracking, service provider relations, inventory management, meeting minutes, and project management support.

Key Responsibilities:

Wage Tracking:

-Accurately track and record all hours worked and expenses incurred by team members.

-Maintain comprehensive wage trackers to ensure accurate payroll processing.

Accommodation Booking:

-Plan and arrange accommodations for team members during travel, ensuring their safety and comfort.

-Proactively manage bookings to ensure timely arrangements for upcoming projects.

Overheads and Expenditure Tracking:

-Maintain detailed records of all expenses, including but not limited to paint, accommodation, tools, storage, shipping, fuel, and flights.

-Compile expense data into spreadsheets and generate bi-weekly reports for management review.

Service Provider Relations:

-Cultivate and maintain positive relationships with service providers, such as storage facilities, van hire providers, courier services etc.

-Ensure timely payment of invoices and resolve any issues or discrepancies with vendors.

Inventory Tracking:

-Manage incoming and outgoing inventory items, maintaining accurate records of stock levels.

-Utilize spreadsheets to track inventory movements and reconcile discrepancies.

Meeting Minutes and Task Tracking:

-Attend weekly meetings with management, taking comprehensive minutes and tracking action items.

-Maintain an organized system for tracking tasks, deadlines, and follow-up actions from meetings.

Project Management Support:

-Assist in project management activities, including resource coordination, workflow management, and timeline tracking of peripheral projects.

-Collaborate with team members to ensure seamless project execution and timely completion.

Requirements:

Proven experience in administrative roles, preferably in a fast-paced environment.

Proficiency in Microsoft Office Suite and experience with spreadsheet software.

Excellent organizational skills and attention to detail.

Strong communication and interpersonal abilities.

Ability to multitask and prioritize tasks effectively.

Familiarity with project management principles is a plus.

Benefits:

Competitive salary package

Opportunities for professional development and growth

Collaborative and supportive work environment

Join our team and contribute to the success of our projects through your efficient administrative support. Apply now to be part of our dynamic team!

Please email through a copy of your CV to basil@projectupsa.com