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Shipping Coordinator Cape Town We are seeking a detail-oriented Shipping Coordinator to manage the movement, handling and documentation of artworks. The role covers local, national and international shipments, support for exhibitions and fairs, condition reporting, supplier coordination and day-to-day inventory and courier management. The ideal candidate has experience in fine-art handling or gallery logistics, strong administration skills, and a practical understanding of customs and art transport requirements. Salary: Market Related: Minimum Requirements: • Matric with relevant Logistics / Supply chain or similar qualification • 5+ years’ experience in art handling, gallery/museum logistics, fine-art shipping or specialist courier/freight operations; experience with exhibitions and fairs is highly desirable. • Practical knowledge of packing/crating techniques, condition reporting and conservation-aware handling. • Familiarity with international customs procedures, ATA Carnets and import/export documentation. • Strong administrative skills and attention to detail; excellent record-keeping. • Proficient with Microsoft Office (Excel essential) and comfortable using inventory/shipping or asset management systems. • Strong communication and stakeholder-management skills; client-facing confidence. • Valid driver’s license and willingness to undertake local travel and occasional out-of-hours work (fairs, installs). • Physically able to support occasional manual handling tasks and follow health & safety procedures. Key responsibilities • Coordinate all incoming and outgoing art shipments (local, national, international): booking couriers/freight forwarders, arranging pickups/deliveries, tracking transit and ensuring timelines are met. • Prepare and review shipping documentation: commercial invoices, bills of lading, ATA Carnets, customs declarations, import/export paperwork and courier paperwork. • Oversee packing and crating specifications; liaise with specialist packers and monitor packing quality and materials used. • Produce and manage condition reports for outgoing and incoming works; maintain accurate records and photographic documentation. • Support logistics for exhibitions, fairs and loans: scheduling, courier bookings, installation/deinstallation logistics, pre- and post-fair storage and movement. • Coordinate with registrars, curators, conservators, installers, lenders and clients to confirm requirements and schedules. • Maintain inventory and shipment tracking systems; update movement logs and upload documentation to the gallery’s records system. • Manage relationships with freight forwarders, carriers, art handlers, customs brokers and insurers; obtain quotes and negotiate service terms when required. • Assist with insurance valuations and claims coordination as needed. • Check and process supplier invoices; flag discrepancies and work with finance to resolve billing issues. • Ensure compliance with relevant regulations (CITES, cultural property laws, customs requirements) and implement handling and storage standards to protect works. • Assist with storage management, condition checks and environmental monitoring of stored works. • Provide hands-on support during installs, deinstalls and fairs (may include manual handling and on-site coordination). • Contribute to continuous improvement of logistics processes, packing protocols and loss-prevention practices. Please apply online FROGG Recruitment Consultant Name: Quinton Wright

FROGG Recruitment SA

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Head of ShippingLead global logistics and safeguard masterpieces for a world-class gallery.Cape TownAbout Our ClientThe client is a world-class gallery that moves masterpieces across the globe and manages relationships with high-net-worth clients. The company coordinates international art fairs, exhibitions, and private sales while ensuring compliance with international trade and cultural property laws.The Role: Head of ShippingThe Head of Shipping manages the lifecycle of an artworks journey to ensure its safe arrival in perfect condition. This role exists to oversee local and international artwork movement, coordinate logistics for major exhibitions, and navigate complex international landscapes such as ATA Carnets and CITES compliance. The position contributes to the business by managing insurance, negotiating with service providers, and partnering with stakeholders to provide bespoke delivery and installation solutions.Key ResponsibilitiesUtilize 5 or more years of experience in fine-art logistics or collections management, including 2 years in a leadership role.Orchestrate all local and international artwork movement while overseeing packing, crating, and real-time tracking.Mastermind logistics for major art fairs and exhibitions from pre-fair guides to post-fair de-installs.Navigate international trade complexities and ensure strict compliance with customs, CITES, and cultural property laws.Manage insurance valuations and coverage to mitigate risk at every touchpoint.Negotiate service agreements with freight forwarders, art handlers, and customs brokers to optimize costs.Direct logistics budgets, approve expenditures, and report on KPIs such as cost-per-shipment.Optimize inventory systems and off-site storage by implementing conservation-aware environmental standards.About You5+ years of experience in fine-art logistics or collections management.2+ years of experience in a leadership or supervisory role.Expert knowledge of USA import/export formalities and international customs.Specialized art-handling protocol knowledge.Proficiency in inventory/shipping software and Advanced Excel/PowerPoint skills.Fastidious eye for detail and a deep respect for confidentiality.BCom in Supply Chain, Operations, or Logistics (highly preferred).Degree in Arts Administration or Museum Studies (alternative preference). https://www.jobplacements.com/Jobs/H/Head-of-Shipping-1266094-Job-Search-2-25-2026-10-11-58-AM.asp?sid=gumtree

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