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Job PurposeThe Office Administrator / Receptionist is responsible for ensuring the smooth and efficient operation of daily office activities by providing administrative support, managing front desk functions, maintaining accurate records, and assisting various departments. The role requires strong organisational skills, attention to detail, and the ability to handle multiple tasks in a professional manner.Key Responsibilities1. Purchase Order Processing Convert received purchase orders into Goods Received Vouchers (GRVs). Ensure accurate and timely data capturing to maintain up-to-date records. Organise and file completed GRVs and related documents in supplier files. 2. Reception and Front Desk Management Answer and route incoming calls in a professional and courteous manner. Greet and assist visitors, ensuring a welcoming and professional environment. Maintain visitor logs and manage general enquiries. 3. Document and Filing Management File proof of deliveries daily for various departments (factory, paint, and hardware). Maintain an organised, accurate, and accessible filing system. Ensure all administrative documentation is properly recorded and stored. 4. Meeting and Boardroom Coordination Prepare and set up the boardroom for meetings and training sessions. Arrange refreshments and ensure all required materials and equipment are available. Maintain a clean, organised, and professional meeting environment. 5. General Administrative Support Provide day-to-day administrative assistance to various departments. Assist with document preparation, data capturing, and record-keeping. Support office operations as required to ensure efficiency. Minimum Requirements Grade 12 (Matric) Previous experience in an administrative or receptionist role (advantageous) Basic computer literacy (Microsoft Word, Excel, Outlook) Skills and Competencies Strong organisational and time management skills High level of accuracy and attention to detail Excellent communication and interpersonal skills Professional and friendly demeanor Ability to multitask and work under pressure Problem-solving ability and initiative Ability to work independently and as part of a team Working Conditions Office-based role Standard working hours (Monday to Friday) Occasional flexibility required based on operational needs Performance Indicators (KPIs) Accuracy of data capturing and document processing Efficiency and organisation of filing systems Professional handling of calls and visitors Timely completion of administrative tasks Overall contribution to smooth office operationsezaad.a@easylife.co.za

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Bellville in Bellville (2,506 results)

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