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Summary:
We
are seeking a dynamic and organized Receptionist/Administrator to join our
team. As the first point of contact for our company, you will play a crucial
role in providing exceptional customer service and administrative support to
both internal team members and external clients. This position requires a
proactive individual with excellent communication skills and a strong attention
to detail.
Duties
and Responsibilities:
Front
Desk Management:
Monitor the gate, greet visitors and direct them to the appropriate
person or department.Answer and direct incoming calls in a professional and courteous
manner.Manage the reception area to ensure cleanliness and organization.
Administrative
Support:
Assist with general administrative tasks such as data entry,
filing, and document preparation.Coordinate meetings and appointments, including scheduling virtual
meetings.
Sales
Support:
Assist the sales team in communicating with clients as instructed
in a timely fashion.Assist the sales team with generating formal quotations as
instructed.Address inquiries and resolve issues in a timely and efficient
manner.Maintain a positive and professional demeanour at all times.
Office
Coordination:
Manage office supplies inventory and place orders as necessary
through the procurement department.Coordinate with the manufacturing department and building
management for maintenance and repairs.
Qualifications/Skills:
Matric/Grade 123 years' work experience as a Receptionist/AdministratorProficiency in Microsoft Office Suite (Word, Excel, Outlook).Proficiency in Microsoft Teams and ZoomImpeccable organisational skillsExcellent verbal and written communication skillsStrong organizational and multitasking abilitiesAttention to detail
Job
Types: Full-time, Temporary, Temp to perm
Contract
length: 3 monthsPlease email your CV to: reception@aptprocessing.com
2d
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DESCRIPTION &
DUTIES / JOB FUNCTION
Ideal Candidate will exhibit
high standards, excellent Bilingual (Eng &
Afrikaans) communication skills and
have an ability to take initiative and prioritize daily tasks. A strong ability to take charge and meet
tight deadlines will ensure your success in this multi-faceted role.
This is a full-time
administrative position based in Johannesburg.
Drivers
License and own vehicle essential.
The position will involve
the successful applicant working with both internal and external sales staff
assisting them with the following tasks:
Ø Co-ordinate active calendars.
Ø Schedule and confirm meetings.
Ø Ensure the file organization based on office
protocol.
Ø Provide ad-hoc support around the office as
needed.
Ø Assisting
sales Engineers in preparing quotes and tenders and the control thereof.
Essential
COMPETENCIES &
SKILLS REQUIRED:
Ø Acting as the first point of contact dealing
with visitors, customers, correspondence and phone calls.
Ø Organizing of meetings, functions and
conferences
Ø Booking of travel, car rental,
accommodation and Visas if necessary (Essential)
Ø Typing compiling and preparation of reports, presentations
(Powerpoint) and correspondence.
Ø Tenders
Ø Managing the customer database
Ø Collating and submission of expenses
Ø Petty cash
Ø Attendance registers
Ø Willingness to work after hours when necessary
Ø Organizing of stationery flowers and general
office items.
Ø Preparation of marketing emails.
Ø Confidentiality, professionalism, direction and
trustworthiness.
Ø Flexibility and adaptability.
Ø Accuracy and attention to detail.
Ø Organizational Skills and the ability to
multi-task.
ØØ Good time management
Ø Knowledge of various software packages and the
ability to learn company-specific packages if required. Excellent
competency and qualification in MS Office & Adobe Suites Essential – must have
above average typing speed will be tested in MS Office & Abode Suites as
well as speed and accuracy.
Ø Must have experience in similar position
Ø Market related remuneration dependent on
Experience (R10k – R15K)
Ø Commission based on sales assisted with.
Ø Pension
Ø Medical Aid
The person must have a driver’s
licence and own vehicle, also reside in the area would be ideal as the person
will need to work late at times.
Must be extremely proficient in MS
Office & Adobe Suites – will be tested as well as their typing speed.
Must
have worked in an Engineering environment with compiling huge tenders and
quotes – essential.
Must
have booked foreign and local travel and accommodation and sorted out Visas –
essential.
Must have good communication in
English & Afrikaans
Email: CV
and a cover photograph (head and shoulders) to jeansibanda@yahoo.com AND topnotch@telkomsa.net
4d
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