Human Resources Officer

KPA 1: Responsible for all activities for staff recruitment and selection process (except for key personnel.

Job Activities

1. Liaise with department heads to develop and maintain a live recruitment matrix that responds to all recruitment positions

2. Coordinate placement of job advertisements

3. Screening of CVs and shortlisting of candidates;

4. Arranging of interviews including preparation of interview packs;

5. Minute taking during interviews and documentation of the whole process;

6. Preparing and submission of recruitment reports timeously;

7. Ensures that all new employees have clear background checks;

8. Preparation of offer as well as employment contracts and regret letters;

9. Administer all related activities of the recruitment process

KPA 2: Administer On-Boarding of new employees

Job Activities

1. Prepare all documentation required for entry of new staff members;

2. Orientation of new staff

3. Quality check all documentation submitted by employees (Personal details, Biodata Forms, Medical Aid Forms, Provident Fund, Ethics Module, etc.);

4. Complete and submit employee file for supervisors’ signatures;

5. Capture new employees on the VIP system;

6. Monitor and remind staff and departments about the end of the probation period.

KPA 3: Administration of Human Resources Activities

Job Activities

1. Work closely with department heads to develop job descriptions and ensure these are relevant and updated to address the current context

2. Preparation of payroll inputs and ensure accuracy thereof;

3. Monthly update of Staff List, Organogram, vacancies, and other HR activities;

4. Timesheet collection and Leave Administration reporting;

5. Assist with the coordination of Performance Reviews.

6. Assist in designing templates for HR processes.

KPA 4: Regular Reporting, compliance, and record keeping

Job Activities

1. Regular reporting of HR activities to ensure that issues are addressed timeously.

1. Ensures that all monthly activities are reported on time.
2. Ensure necessary approvals for all documentation

4. Adhere to all set deadlines for HR reporting.

5. Performs any other reasonable duties assigned by the supervisor

6. Ensure that regular backups of data are completed.

COMPETENCIES / SKILLS & KNOWLEDGE INDICATIONS

QUALIFICATION(S):

· A bachelor’s degree or National Diploma in HR is mostly preferable.

· Minimum 5 years’ work experience in HR Administration.

EXPERIENCE:

· Good knowledge and understanding of South African Legislation relevant to HR.

· Must have knowledge of VIP Payroll.

· Registration with the South African Board of Personnel Practitioners will be advantageous.

· Excellent working knowledge of Microsoft Word, Excel, Outlook, and PowerPoint.

· A valid SA driver’s licence and must be willing to travel.