Visa Management position

Remote work.

Visa & Compliance Coordinator (EOR)

Responsibilities:

Visa Data Management: Maintain accurate visa records for assigned employees, ensuring alignment with EOR employment cycles, contract periods, and insurance coverage. Liaise with clients/employees to track visa progress and update statuses in system.

Compliance Alerts: Implement expiration warnings and risk alerts for potential compliance issues (e.g., delays, coverage gaps). Coordinate with delivery team to sync visa changes with insurance, payroll, and contracts.

Insurance Coordination: Remind clients/teams to adjust overseas insurance based on visa validity. Ensure no coverage gaps or duplicates. Trigger system workflows and notify insurance specialists upon visa status changes.

Expense Processing: Manage visa expense workflows: verify supplier quotes, initiate approvals, coordinate invoices. Ensure transparent and auditable cost execution.

Client Communication: Serve as primary contact for visa updates and compliance advice. Provide regular data reports (expiration lists, compliance metrics) to support decision-making and improve efficiency. Collaborate with finance on cost reconciliation.

Process Improvement: Develop templates and tracking structures. Review delays and propose optimizations. Work with IT to automate visa status tracking (e.g., dashboards, reminders).

Qualifications:

Bachelor's degree (HR, International Affairs, Management preferred).

Experience in cross-border assignments, Global Mobility, or EOR operations.

Strong organizational skills with attention to detail and compliance.

Excellent communication and client-service orientation.

Proactive in risk identification and deadline management.