Operations & Admin Controller

To be considered for this role, kindly complete the assessment by copying and pasting this link into your web browser: https://www.surveymonkey.com/r/2J56HCD

Summary

Helios Outdoor and Hydrofire are expanding into the Garden Route with a brand-new Distribution Centre in George, and we are looking for a highly organized, detail-driven Warehouse Operations & Admin Controller to join our growing team.

Key Responsibilities

Stock & Inventory Management

• Maintain accurate inventory records in CIN7 (or similar inventory management systems).
• Track stock movements, incoming shipments, and outgoing orders daily.
• Conduct regular cycle counts and assist with full stocktakes.
• Ensure all products are correctly labelled, stored, and recorded in the system.

Order Processing & Dispatch

• Process sales orders, invoices, and dispatch notes for both Helios Outdoor and Hydrofire.
• Coordinate dispatches with couriers, freight companies, and internal delivery teams.
• Prepare dispatch documentation and ensure customers receive timely updates.
• Monitor delivery schedules and address any delivery or order discrepancies promptly.

Warehouse Administration

• Maintain all warehouse-related records, reports, and documentation.
• Oversee inbound receiving processes, ensuring accurate and timely capturing of all goods received.
• Assist in planning optimal warehouse layout and storage allocation.
• Ensure compliance with internal SOPs, stock-handling procedures, and health & safety requirements.

Operational Coordination

• Communicate with sales, procurement, and logistics teams to ensure smooth workflow and stock availability.
• Complete daily operational tasks with the assistance of the dispatch clerk.
• Highlight stock shortages, damaged goods, or discrepancies immediately.
• Assist in improving operational processes for efficiency and accuracy.

Team Support

• Work collaboratively with warehouse staff to ensure efficient receiving, packing, and dispatch.
• Provide administrative support where required to help the team meet targets and deadlines.
  
  
• Qualifications & Experience
• • Minimum 2–3 years’ experience in warehousing, stock control, or operations admin.
  • Strong experience with inventory management systems — CIN7 experience highly advantageous.
  • High proficiency in Microsoft Office (especially Excel).
  • Strong numerical accuracy, attention to detail, and organisational skills.
  • Excellent communication skills, both written and verbal.
  • Ability to work efficiently in a fast-paced, growing environment.
  • Understanding of dispatch, logistics coordination, and basic warehousing processes.

  Education

  • Matric required.
  • A diploma or degree in Business Administration, Logistics, Supply Chain, or related fields is beneficial but not essential.
    
    Email CV to: careers@hydrofire.co.za