Job Vacancy - Project Coordinator and Management Assistant

Introduction

North Star Alliance is a non-profit organisation whose mission is to provide quality healthcare to mobile workers and the communities they interact with in sub-Saharan Africa.

Duties and Accountabilities

We are seeking a highly motivated and organized individual to join our team as an NGO Project Coordinator and Management Assistant. In this role, you will play a crucial part in supporting our projects, ensuring their successful execution, and assisting in the overall management of our organization. This position requires excellent communication skills, strong attention to detail, and the ability to work effectively both independently and as part of a team.

Project Coordination:

Assist in the planning, implementation, and monitoring of NGO projects.

Coordinate with project stakeholders, including team members, partners, and beneficiaries.

Track project progress, timelines, and deliverables.

Assist in preparing reports and presentations on project activities and outcomes.

Liaise with partner organizations, stakeholders, and communities to ensure project alignment and effectiveness.

Conduct outreach and engage to understand the needs and challenges.

Administrative Support:

Provide administrative assistance to the management team.

Maintain project documentation, records, and databases.

Assist in scheduling meetings, preparing agendas, and taking minutes.

Handle correspondence and communications related to projects and organizational activities.

Financial Monitoring:

Collect slips for sites and prepare petty cash recons

Work closely with the finance team to ensure accurate financial records.

Data Collection and Reporting:

Collect and summarise data related to project activities and outcomes.

Prepare regular reports for internal Project Manager of activities completed on site.

Capacity Building:

Contribute to the development and implementation of capacity-building initiatives for staff and partners.

Organise training sessions, workshops, and knowledge-sharing activities.

Education and experience

Degree or Diploma in a relevant field (Business Administration, etc.).

Proven experience in project coordination, preferably in the NGO sector will be to your advantage

Ability to work effectively in a multicultural and multidisciplinary team.

Knowledge of , human rights, and gender equality is an asset.

Strong organizational and time management skills.

Excellent written and verbal communication abilities.

Proficiency in MS Office Suite and project management software

Passion for social impact and commitment to the organization's mission.

Additional information

· Authorised to live and work in South Africa

· Willingness to travel locally and internationally

· The deadline for applications is send your CV and motivation letter to charmaine@northstar-alliance.org