Personal Assistant

Job Title: Personal Assistant

Duties and Responsibilities:

• Personal assistant to the Managing Director.
• Scheduling appointments, meetings and taking minutes.
• Implementing and maintaining procedures and administrative systems.
• Managing databases and maintaining organised/systematic filing systems.
• Typing, compiling and preparing reports.
• Booking of flights and accommodation.
• Bookkeeping function.
• Generate and manage invoices accurately and in a timely manner.
• Ensure compliance with relevant billing procedures and resolve discrepancies.
• Establish and maintain effective communication regarding billing inquiries and payment processing.
• Address queries and provide necessary information.
• Undertake general administrative tasks to ensure the smooth operation of the office.
• Collaborate with the accounting team to facilitate month-end and year-end closing procedures.
• Assist in preparing financial reports and statements.
• Assist with Company culture planning and events.
• Assist with the recruiting function.

Requirements:

• Minimum 3-5 years of practical experience in a similar role.
• Matric / Grade 12
• Post-secondary education in accounting, finance, or a related field would be advantageous.
• Valid driver’s License
• Previous experience with Pastel accounting software is desirable.
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
• Demonstrate a comprehensive understanding of fundamental accounting principles and procedures.
• Apply knowledge to accurately record financial transactions and maintain financial integrity.
• Showcase familiarity with day-to-day accounting responsibilities.
• Exhibit strong communication skills in conveying financial information and interacting with colleagues.
• Showcase exceptional organizational skills and attention to detail in handling administrative tasks.
• Ability to manage multiple responsibilities efficiently.

Job Type: Full-time

Ability to commute/relocate:

• George, Western Cape: Reliably commute or planning to relocate before starting work (Required)

Language:

• English (Required)
• Afrikaans (Required)