Group Workshop Administrator and Creditor

Group Workshop Administrator

We are seeking a highly organized and proactive Group Workshop Administrator to support the daily administrative operations of our workshop. The successful candidate will ensure all processes run efficiently and in line with management requirements.

Overall Purpose:
To manage and coordinate all administrative functions within the workshop, ensuring accuracy, compliance, and smooth day-to-day operations.

Key Responsibilities:

• Provide full administrative support to workshop management

• Ensure all work is properly authorized before commencement

• Act as the central point of contact for administrative matters

• Perform accurate data capturing and record keeping

• Assist HR and Accounts with timesheets, leave forms, and related documentation

• Maintain workshop cleanliness and organization standards

• Manage First Aid box and basic safety administration

• Monitor staff attendance and track staff/driver movements

Daily Duties & Procedures:

• Monitor and record staff time and attendance

• Assist HR with payroll-related attendance registers

• Collect and verify supplier invoice packs (POs, quotations, delivery notes)

• Request outstanding supplier invoices

• Capture, process and reconcile supplier invoices weekly on accounting systems

• Maintain and update weekly purchase schedules (supplier & cash purchases)

• Handle workshop-related queries and ensure timely resolution

• Request supplier quotations when required

• Update daily fuel reconciliations

• Arrange mobile contracts when needed

• Provide weekly administrative and operational reports to management

Requirements:

• Previous experience in an administrative role (workshop/technical environment advantageous)

• Strong organizational and multitasking skills

• High attention to detail and accuracy

• Ability to work under pressure and meet deadlines

• Proficient in Microsoft Office and basic accounting systems

• Good communication and problem-solving skills

Personal Attributes:

• Assertive, reliable, and adaptable

• Strong team player with a proactive approach

• Excellent time management and prioritization skill.