Stock Controller & Administrator

Duties:

Stock Management & Control:

Take full responsibility for all stock across the restaurant, bar, kitchen, housekeeping and operational supplies
Ensure accurate receiving, issuing, transfers, and recording of stock
Maintain accurate stock records
Prevent stock loss, theft, wastage, and misuse
Enforce FIFO principles and correct storage procedures

Stock Counts, Reconciliations & Variance Control:

Conduct daily, weekly, and monthly stock counts
Reconcile physical stock with system stock
Investigate, explain, and report all variances
Enforce zero tolerance for unexplained discrepancies

Systems & Software:

Maintain accurate stock records on POS, Lightspeed, HOPS, or similar systems
Monitor sales vs stock usage for irregularities
Generate stock, variance, usage, and valuation reports

Purchasing & Supplier Coordination:

Monitor minimum and maximum stock levels
Support procurement planning and ordering
Verify deliveries, invoices, and supplier pricing
Report supplier discrepancies and resolve issues

Cost Control & Waste Reduction:

Monitor food, beverage, and consumable costs
Track wastage, breakages, expired stock, and over-portioning
Support initiatives to reduce waste and protect margins

Administration & Reporting:

Prepare daily, weekly, and monthly stock and cost reports
Maintain accurate documentation including GRVs, invoices, transfer notes, and count sheets
Assist with general admin tasks, filing, and data capturing
Support management with reports, reconciliations, and operational admin
Ensure audit-ready stock and admin records at all times

Compliance & Stock Policing:

Enforce stock policies and internal controls
Prevent unauthorized access to stock
Report misuse, negligence, or suspicious activity
Support audits and disciplinary processes where required

Requirements:

At least 3+ years proven experience as a Stock Controller in hospitality, restaurant, or lodge environments
Strong Excel and reporting skills
Experience using POS, Lightspeed, HOPS, or similar inventory systems
Excellent numerical skills and high attention to detail
Firm, assertive personality with the ability to enforce controls
High integrity, reliability, and accountability