Inventory Controller

Duties:

Inventory Governance & Daily Controls:

Oversee all daily stock movements across all departments.
Ensure full SOP compliance at all times.
Verify all transactions captured by the Inventory Administrator, including:

• Purchase Orders
• GRNs
• Transfers (Internal & External)
• Wastage /Write Off
• Credit
• Issues / Consumption
• Master Data Updates
• Reject and correct inaccuracies before daily cut-off.
• Ensure item categorisation (UOM, Cost, VAT rules) aligns with Group standards.

Sales vs Consumption Reconciliation (High-Risk Areas):

Reconcile POS sales vs inventory depletion for:

• Bar (Minibar, Game Drive & Sales)
• Gallery & Creative Lab Retail
• Spa Retail

Validate recipe-linked items for correct depletion (cocktails, pouring).
Investigate all consumption discrepancies same-day.
Enforce "no replenishment without reconciliation" per SOP.

Transfers, Issues, Wastage & Credit Management:

Verify all transfers include:
Correct documentation

• Signatures
• Matched values

Ensure all departmental issues are supported by usage sheets.
Validate all wastage entries and ensure proper authorisation.
Confirm supplier credits are correctly raised and reconciled.

Purchase Order Controls & Budget Alignment:

Validate purchasing requests against: Department budgets
Approved PAR levels
Min/Max or ROP settings
Confirm all POs use correct item codes, UOM, supplier, price, and delivery details.
Notify Group Inventory Manager of unusual changes or irregularities.

Receiving, Storage & Storeroom Integrity (via Storeman)

Oversight of:

• GRN accuracy and 3-way matching (PO Delivery Note Invoice)
• FIFO rotation & expiry control
• Chemical segregation & OE protection
• Storeroom access control & key registers
• Weekly storeroom housekeeping & safety audits

Note: The Storeman executes physical tasks; the Inventory Controller verifies compliance.

Cycle Counts & Full Stock Counts:

Lead mid-month and month-end counts.
Ensure blind counts for high-risk items (Beverage, Food, Gallery Retail & Housekeeping Amenities & Cleaning).
Investigate variances using movement logs, POS data, GRNs, and usage patterns.
Ensure all variances are fully explained and approved.

Month-End Process & Reporting:

Manage Month End Process for all inventory locations in co-operation with all HODs
Compile month-end reporting pac