Secretary (Plant)

Grade 12 certificate with a Secretarial Diploma or similar qualification is essential.
Minimum of 5 years and above administrative/secretarial experience including providing support to senior level management is essential.
Computer literacy skills: MS Office, Word, Excel, Powerpoint and SAP are essential.
Previous experience in a mining environment essential.
Valid medical certificate is essential or be medically fit in order to obtain such a certificate.
Good customer service, excellent written and verbal communication skills to help shape a positive company image.
Attention to detail and accuracy.
Ability to communicate and interact with all levels in the organisation.
Planning and organisational skills.
Proper telephone etiquette.
Excellent filing skills and record keeping.
Knowledge of the confidentiality act ((POPI) act.
Ensuring correct knowledge of latest company templates (Letterheads and templates.
Knowledge and understanding of administration procedures and business practices.
Managing diaries and organising meetings and appointments, controlling access for the Executive and HOD''s.
Always maintain a high level of confidentiality.
Prepare Legal Appointment letters for the plant.
Screen and and route visitors, phone calls and meeting requests for the Executive.
Act as the point of contact for between management, employees and stakeholders.
Prepare a variety of documents, reservations (stock items), requisitions (special orders) for the main offices.
Co-ordinate and and organise meetings, invite prospective attendees, minute taking and typing.
Prepare and communicate staff briefs to all sections and keep office notice boards updated.
Report any office maintenance issues to the relevant foreman.
Supervision of cleaners and kitchens at the main office blocks.
Distribute information from top management to the operations HOD''s and employees.