Residence Manager

Residence Manager - JHBReference: JHB000193-Dana-1Responsible for the assisting in the management of the Property.Assist in ensuring maximum income of Property through effective property management.Assists in the development of related budgets, oversees leasing contracts, procures services, handles third party service contracts, and directs maintenance proceduresEnsures that all buildings, grounds, and equipment are well maintained and in optimal working condition.Implements departmental and procurements policies and procedures and ensures that all operations are in accordance with established health and safety regulations.Ensures that services purchased are of acceptable quality in compliance with procurement policy.Keeps management well informed of area activities and significant problemsDuties & ResponsibilitiesOperations ManagementAssumes responsibility for the effective operations management of Property and facilities.Leaseso Negotiates certain leases/renewals as prescribed by manager, including parking bayso Prepares lease documento Ensures correct revenue stampingo Ensures correct signatories in placeo Records tracking of document until completionReportso Ensures that accurate tenant schedules are maintained for each buildingo Vacancy schedule is updated and copied to each member of staffo Compilation and presentation of the above with the building financial details and general information, to form the monthly client reporto Compiles monthly management report packo Ensures that deadlines are metFinancialo Assists portfolio manager with all aspects on the income and expenditure annual budgeto Full Credit Control functionTenant liaisono Checks prospective tenant details via credit bureau for adverse informationo Ensures that all relevant documents e.g. I.D. book/company registration etc is attached to the applicationo Advises tenant within 24 hour period if their application is accepted or declinedo Confirms initial payment before the lease agreement is drawn upo Advises building supervisor – arranges for signage/keys/parking disc etc.o Amends vacancy scheduleo Updates tenant scheduleGeneralo Broker liaisono Tenant correspondenceo Filing/ archivingo Annual audit preparationo Tenant complaintso Contractor liaisonMaintenance and ReportingAssumes responsibility for the effective maintenance and reporting of financial records.Oversees preparation of monthly, annual, and other management reports.Assesses and reports on monthly performance against budgets.Prepares and motivates consolidated monthly reports for submission to clientBusiness RelationsAssumes responsibility for ensuring professional business relations with vendors, contractors, and trade professionals.Works to develop and maintain productive business relations with vendors, suppliers, contractors, etc.Acts as a liaison between the Company and external contacts.Ensures effective coordination of external services with Company operations.Obtains and conveys information as appropriate.Pro